1. R12 General Ledger Management Fundamentals
Financial Budgeting
R12 General Ledger Management Fundamentals
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2. <Course name> <Lesson number> - 2
Objectives
After completing this lesson you should be able to do the following:
Explain the anatomy of a budget
Complete the budget accounting cycle
List the available budget methods
Define a budget and budget organization
Discuss budget entry methods
Apply budget rules
Upload budget amounts
Understand transferring budget amounts
Freeze and unfreeze budgets
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3. <Course name> <Lesson number> - 3
Objectives
After completing this lesson you should be able to do the following:
Review and correct budgets
Translate budget balances
Perform budget inquiry
Review balances in Master/Detail budgets
Create a budget worksheet in Budget Wizard
Upload budgets from Budget Wizard and external sources
Discuss budget reporting methods
List standard budget reports
Plan budget implementation requirements
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4. <Course name> <Lesson number> - 4
What Is a Budget?
December 1998
Cost Center 100
Actuals
Budget
Variance
Salaries
14,000
15,000
1,000
Supplies
4,000
3,500
(500)
Travel
1,500
1,700
200
TOTAL
19,500
20,200
700
What Is a Budget?
Budgets help you manage your business by projecting revenues and expenses:
Estimate account balances for a specified range of periods
Compare estimated amounts with actual balances and determine variances
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5. What Is an Oracle Budget?
An Oracle Budget can be:
Set up to calculate in the same way that actuals are calculated.
Translated to create comparisons between budget versus actual reports in reporting currencies.
What Is an Oracle Budget?
For example, if you allocate total benefit costs to cost centers based on headcount, you can budget headcount and total benefit costs, and let Oracle General Ledger created detailed cost center budgets for you.
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6. Available Budget Methods
Oracle General Ledger
Budget Wizard
Available Budget Methods
Oracle General Ledger provides a variety of tools to create, maintain, and track your budgets:
Upload budget amounts from an Excel spreadsheet.
Create an unlimited number of budgets or forecasts.
Control user access to budgets.
Create budget organizations to mirror the levels of your company's organization and to control user access to budget information.
Structure your budget into an unlimited number of levels.
Create master-detail budgets.
The following applications can be used:
Manual budgets created in the Oracle General Ledger Application
Uploaded budgets created in the Application Desktop Integrator's Budget Wizard
Uploaded budgets created in Oracle Enterprise Planning and Budgeting
Uploaded budgets from non Oracle systems or applications
Non Oracle Systems
Oracle Enterprise Planning and Budgeting
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7. Anatomy of a Budget—Overview
A budget consists of periods, accounts, and amounts.
Name: FY96PLAN
CC … $3000
CC … $1500
Jan-1994 to Dec-1994
Periods
Accounts
Amounts
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8. Budget Accounting Cycle
Step 1: Define budgets and budget organizations.
Step 2: Enter budget amounts.
Step 3: Review and correct budgets.
Step 4: Freeze budgets.
Step 5: Report on budgets.
Budget Accounting Cycle
Defining Budgets and Budget Organizations
Define budget periods, up to a maximum of sixty.
Define budget organizations at any level: cost center, division, sector, and so on. Control access to budget data by assigning passwords to those organizations. Create subsequent budget organizations quickly by copying existing budget organizations.
Entering Budgets
Enter budget data using standard entry, formula-based entry, and automatic allocations.
Enter budget amounts using annual spread, fixed amounts, and calculated methods.
Enter budget amounts using either an individual account or a worksheet-type screen layout.
Transfer budget amounts from one account to another. You can transfer a fixed amount or a percentage; you can transfer multiple periods at one time.
Reviewing and Correcting Budgets
Review budget amounts by period and account combination. Check for budget variances and violations.
Perform online review of master/detail budgets. Compare summary balances between master/detail budgets.
Freezing Budgets
Freeze budgets to prevent further update to completed budgets.
Reporting on Budgets
Run standard or customized budget reports.
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9. <Course name> <Lesson number> - 9
Creating a Budget
Amounts are entered into a combination of:
Budget -> Periods 01
200
5800
6300
7340
Creating a Budget
1. In Oracle General Ledger, you create a budget by designating Amounts to a combination of an Account and a Period.
2. Use the Define Budget window to specify the accounting periods that you want to include in your budget.
3. Use the Define Budget Organization window to specify accounts by defining a budget organization, then assigning appropriate accounts to that organization.
Organization
-> Accounts
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10. Budget Definition Steps
Step 1: Plan budget structure.
Step 2: Create budgets and hierarchies.
Step 3: Set up budget organizations.
Budget Definition Steps
1. Plan how to set up the budgets, e.g. top-down, bottom-up, middle-out.
2. Other decisions include whether or not you need Budgetary control and encumbrances, multiple versions of a budget, multiple currency budgeting.
3. Next, create budgets. Define master and detail budgets.
4. Create budget organizations that contain unique ranges of accounts for each unit that requires a budget.
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Budget Hierarchies
You can use the following methods to structure
budgets:
Top-down budgeting
Bottom-up budgeting
Middle-out budgeting
Budget Hierarchies
You can use the following methods to structure budgets:
Top-down budgeting: Enter budget amounts at the top level, then distribute to lower levels.
Bottom-up budgeting: Enter budget amounts at lowest level, then inquire and report on upper levels.
Middle-out budgeting: Enter budget amounts at lowest level, then inquire and report on upper levels.
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12. Define a Budget Enter Name and Description Enter Status
Open
Year 2002 Budget
Current
Enter Name and Description
Frozen
Enter Status
Up to 60 Periods
Define a Budget
Enter the budget Name and Description.
Enter the status of your budget.
Open: The budget is available for update and budget entry.
Current: The budget is open, and is the default budget for most budgeting and inquiry forms.
Frozen: The budget is unavailable for update or budget entry.
(Optional) Choose to create journals to maintain an audit trail.
Enter the First and Last periods of your budget. You can enter a range of up to 60 periods.
Create JEs?
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13. <Course name> <Lesson number> - 13
Open Budget Year
Select the Open Next Year button in the Define Budget window to open one year at a time.
OPEN NEXT YEAR
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14. Master-Detail Budgets
Use master-detail budgets to implement budget hierarchies
Corporate Budget
Master: None
Sales Budget
Master: Corporate
Marketing Budget
Master: Corporate
Master-Detail Budgets
Budgeting hierarchies enable you to control budgeting authority, and easily identify budgets that exceed control limits. They also allow you to perform top down budgeting and identify where the discrepancies are.
Define master budgets using the Define Budget window.
Enter a name and period range, then open the budget year.
Master budget organizations:
The master budget organization should include only the accounts that represent higher-level budgeting.
If you have master budgets at different hierarchy levels, define a separate organization for each level of master budgets.
Western Budget
Master: Sales
Eastern Budget
Master: Sales
Public Relations
Budget
Master: Marketing
Trade Shows
Budget
Master: Marketing
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15. Budgets Using FSG Reports
You can also set up Financial Statement Generator (FSG) reports with hierarchical reporting instead of using summary accounts.
Row
Report
Column
Budgets Using FSG Reports
Note: You cannot reference reporting hierarchies in formulas, allocations, or online inquiries.
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16. Multiple Versions of a Budget
Copy existing budgets to create multiple
versions of a budget for what if analysis
Slow Growth Division 1
Moderate Growth Division 1
Aggressive Growth Division 1
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17. Define Budget Organizations
Engineering CC #300
Maintenance CC #100
Administration CC #200
Define Budget Organizations
Budgeting hierarchies enable you to control budgeting authority, and easily identify budgets that exceed control limits. They also allow you to perform top down budgeting and identify where the discrepancies are.
Contain ranges of accounts that make up the budget.
Represent departments, cost centers, divisions, or other groups for which you enter and maintain budget data.
Options:
ALL budget organization
Password to restrict access
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18. Features of Budget Organizations
Freeze
Inquire and Report
ALL
All Account Ranges
Features of Budget Organizations
Inquire and report on data for a budget organization.
Freeze the budget for a budget organization, while still working on the data for other budget organizations.
Set up security for a budget organization to restrict access.
Set up an ALL budget organization to include all account ranges.
Password Security
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19. Budget Organization Window
AutoCopy
Ranges
Assignments
Assign account
ranges
Review or delete
accounts
Copy accounts
Range
assignments
Review, delete,
Or add accounts
Assign budgetary
control options
Budget Organization Window
You can use the Define Budget Organization window to perform the AutoCopy, Ranges, and Assignments actions as well as the following functions:
Delete: Choose Delete to launch the delete budget organization program for the current organization. Note that you do not have to delete all account assignments from a budget organization before deleting that budget organization.
Maintain: Choose Maintain to launch a concurrent process that adds newly created account combinations or deletes recently disabled account combinations for a budget organization.
Oracle General Ledger only assigns account combinations that fall within the account ranges associated with a budget organization.
You can run this program periodically to remove disabled accounts or add new account combinations.
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20. AutoCopy Budget Organizations
Copy accounts from an existing budget organization to a new budget organization.
Specify an override for at least one Accounting Flexfield segment.
Source budget
organization
New budget
organization
Maintenance CC #100
Segment override
Administration
CC #200
Balancing Segment ___
Cost Center 200
Account ___
AutoCopy Budget Organizations
Open the Define Budget Organization window, and select the budget organization you want to copy from.
Enter Segment Overrides to select the account segment values you want to change for the new budget organization.
You must designate at least one segment override because you cannot assign identical accounts to multiple budget organizations.
Enter the Override Segment Value next to the segments you wish to override.
For example, if you want to copy the accounts in CC #100 (the source budget organization) to CC #300, enter the value 300 as the CC segment override. Oracle General Ledger will then copy all of the account ranges for cost center #100, but will change all CC values to 300.
If you specify a segment override for a dependent segment, you must enter an override segment for the segments on which it depends.
When you save your work, a concurrent process is automatically submitted.
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21. <Course name> <Lesson number> - 21
Assign Account Ranges
Budget Amounts
Budget Journals
Upload Budget Amounts
Transfer Budget Amounts
In any currency
Entered
Budget Formulas
MassBudget Journals
In Functional or STAT
Assign Account Ranges
Enter the Account Ranges: The ranges cannot overlap other account ranges with the same currency for any budget organization in that ledger.
Select the budget entry type for each range.
Use "Entered" to enter budget amounts and journals, upload budgets, or transfer budget amounts.
Use "Calculated" to enter budget formulas or use MassBudget journals to enter budget amounts.
Enter the Currency for each account range.
If you selected the "Entered" budget entry type, you can enter any enabled currency.
If you selected the "Calculated" budget entry type, you must enter the functional currency for your ledger or STAT.
Save your work. A concurrent process is automatically submitted to search the GL combinations table for existing code combinations within the range specified. Wait for the process to finish before entering specific accounts.
Calculated
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22. Add/Change Account Ranges01
200
5000
Specific accounts must be within the designated account range.
Existing combinations within the range will be automatically added to an organization.
New combinations must be added in the Range Assignments window.
Add/Change Account Ranges
Navigate to the Range Assignments window.
Change the account ranges.
Specific accounts must be within the designated account range.
Existing combinations within the range will be automatically added to an organization.
New combinations must be added in the Range Assignments window.
When you save your work, the Maintain Budget Organization program is run. 01
200
5999
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23. Removing Account RangesX 01
200
5800
Temporarily, delete the row assignment.
Permanently, delete the range assignment. X 01
200
5000
Removing Account Ranges
Navigate to the Range Assignments window.
To remove an account temporarily, delete its row. The range will still exist for temporarily deleted accounts. It will be recreated when the Maintain Budget Organization program is run.
To delete accounts permanently, open the Account Ranges window and delete the range that includes the accounts you want to delete.
When you save your work, the Maintain Budget Organization program is run. 01
200
5999
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24. Delete a Budget Organization
Select the Delete Button
Answer Yes in the Decision Box
Decision
Are you sure you want to delete
this budget organization?
Yes No ?
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25. <Course name> <Lesson number> - 25
Budget Entry Methods
Oracle General Ledger provides many methods to enter budget data:
Enter budget amounts
Enter budget journals
Use the Desktop Integrator Budget Wizard
Upload budgets
Create budget formulas
Create MassBudget journals
Transfer budget amounts
Budget Entry Methods
Enter Budget Amounts
Use a quick, manual approach for adjustments; use budget rules to base amounts on prior actuals or budgets.
Enter Budget Journals
Create an audit trail of amounts entered.
Use the Desktop Integrator Budget Wizard
Create a new budget in an Excel spreadsheet or download an existing budget to an Excel spreadsheet for modification, then upload the revised budget to Oracle General Ledger.
Upload Budgets
Upload budget data from an external source.
Create Budget Formulas
Create standard or formula recurring entries.
Use for complex allocations.
Create MassBudget Journals
Quickly create budget allocation entries from a single formula to match your actual allocations.
Transfer Budget Amounts
Transfer fixed amounts or a portion of a budget balance from one account to another.
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26. <Course name> <Lesson number> - 26
Journals Created?
Budget Entry Journal Entry
Method Created?
Budget Amounts No
Budget Journals
Budget Formulas No
MassBudget Journals
Transferred Budget
Amounts
Budget Wizard No
Journal Wizard
Upload Budgets No
Journals Created?
When you define a budget, you choose whether to require budget journals for your budget. If you enabled the Require Budget Journals flag for your ledger, this option will already be selected and cannot be changed.
When you require budget journals, you can only use budget entry methods that create journals, namely budget journals, MassBudgets, budget transfers, consolidation of budget balances, and the Applications Desktop Integrator's Journal Wizard.
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27. <Course name> <Lesson number> - 27
Budget Entry Modes
Journal Mode Enter incremental amounts
Worksheet Mode Enter ending amounts
Single Row Mode Enter ending amounts
Entry Mode Types of Amounts to Enter
Budget Entry Modes
Enter budget amounts to replace any existing budget balances.
You can:
Use Single Row Mode to enter budget amounts for each account in the budget organization one-by-one.
Use Worksheet Mode to enter budgets for several accounts at once.
Use budget rules to distribute budget amounts for all periods.
Enter statistical budget amounts.
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28. Entering Budget Amounts
Budget rules are predefined methods for calculating and distributing amounts to all periods.
Annual advertising budget
Budget rule: Divide evenly
1,200,000
Jan
100,000
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Entering Budget Amounts
You can apply budget rules for up to 13 periods at a time; if your calendar contains more than 13 periods, each year is automatically divided into several period ranges.
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29. X Budget Rules Repeat per Period Divide Evenly50
Repeat per Period
Divide Evenly X 01
200
5999
Budget Rules
Divide Evenly: Evenly distribute the amount you enter across all accounting periods. You can set rounding options to handle any undistributed amount resulting from rounding calculations.
Repeat Per period: Repeat the amount you enter in each accounting period.
Prior Year Budget Monetary* and Prior Year Budget Statistical*: Multiply the amount you enter by the prior year budget balance.
Current Year Budget Monetary* and Current Year Budget Statistical*: Multiply the amount you enter by the current year budget balance.
Prior Year Actual Monetary* and Current Year Budget Statistical*: Multiply the amount you enter by the prior year actual balance.
Current Year Actual Monetary* and Current Year Actual Statistical*: Multiply the amount you enter by the current year actual balance.
An Existing Account Balance
Number
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30. Budget Rules and Your Calendar
Use the Divide Evenly, 4/4/5, 4/5/4, or 5/4/4 for spreading amounts throughout each quarter, only if the calendar has 12 or 13 periods per year.
Divide the base amount among budgeting periods.
Round the distribution amounts to the minimum accountable unit of the budget currency.
Budget Rules
Budget Rules and Your Calendar
If your calendar uses 12 or 13 periods per year, you can set rounding options to handle any undistributed amount resulting from rounding calculations. Use a 4/5/5, a 4/5/4, or a 5/4/4 configuration for spreading amounts throughout each quarter.
Set rounding options to handle differences resulting from amounts that cannot be divided evenly.
You can specify these rounding options:
Ignore rounding errors
Post the rounding differences to a specific budget period
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31. Budget Journals Process
Step 1: Enter
budget journals.
Step 2: Run
journal import.
Step 3: Post
budget journals.
Budget Journals Process
Enter accounts and amounts in budget journals.
Run Journal Import to create unposted journals based on the accounts and amounts you entered.
Post the journals created to update budget balances.
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32. Entering Budget Journals
When entering budget journals, remember:
Use budget journals to maintain an audit trail for your budget balances.
Oracle General Ledger does create journal entries when you enter budget journals.
Assign the Entered budget entry type to the accounts.
Enter budget journals for a budget that is not frozen.
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33. Budget Journal Features50
Use Budget Rules
Assign STAT Currency
Change before Posting to Update Balances
Budget Journal Features
Use budget rules to calculate budget journal amounts.
Enter statistical budget journals for accounts that are assigned a currency of STAT.
Review and change your budget journals before posting them.
Post the journal amounts to update existing budget balances
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34. Calculating and Translating Budget Amounts
Calculate Budgets as Actuals are calculated
Translate into Reporting Currencies
Calculating and Translating Budget Amounts
Oracle budgets can be set up to calculate the same way actuals are calculated.
For example, if you allocate total benefit costs to cost centers based on headcount, you can budget headcount and total benefit costs, and let Oracle General Ledger created detailed cost center budgets for you.
Oracle budget balances can be translated to create budget versus actual reports in reporting currencies.
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35. Budget Translation Overview
Open Period
Translate Balances Window
Pounds
Yen
Budget Translation Overview
(N) Currency > Translation
Use the Translate Balances window to translate your budget account balances from your functional currency to another currency.
Enter the Source budget whose account balances you want to translate
Ensure that the budget year containing the period you are translating is open in your source budget
Enter the Target budget that you want to calculate translated account balances for (you can translate one source into one or more target budgets)
You should not translate more than one source budget into the same target budget for the same period and currency, because each source budget translation overrides the balances in the target budget.
If you use reporting currencies, budget amounts and budget journals are not converted to the reporting currencies.
Exchange Rate
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36. Transfer Budget Overview
Transfer budget amounts between accounts:
In different budget organizations
Within the same budget organization
200
400 OR
200
Transfer by:
Budget Amounts or Percentages
Using Budgetary Control (optional) $ %
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37. Transfer Budget Process$ 01
200
5800
400 %
Transfer Budget Process
You can transfer budget amounts from one account to another within any budget
The accounts may belong to the same or different budget organizations
You can transfer fixed amounts or a percentage of an account's balance
When you leave the Budget Transfer window, Oracle General Ledger automatically runs Journal Import to create an unposted budget journal batch
To update your budget balances, post the budget journal batch
Journal Import
Post Journal
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38. Transfer Budget Amounts Example01
200
5800
400
$500
Before: $1500
$700
After: $1000
$1200
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39. Transfer Budget Percentage Example01
200
5800
400
10 %
Before: $1500
$700
After: $1350
$850
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40. Transfer with Budgetary Control
Check Funds
Reserve Funds
Select
Review Fund Status
Transfer with Budgetary Control
Budgetary control refers to the process of recording budget data and tracking encumbrance and actual data against a budget. You can track budget or encumbrance data using one of two methods: encumbrance accounting or budgetary accounts.
Funds checking is the feature of budgetary control that helps prevent overspending budgets by verifying available funds online before processing a transaction. With funds checking, you can verify transactions online against available budget, immediately update funds available for approved transactions, and control expenditures at the detail or summary level.
If you use funds checking, you must use either encumbrance accounting or the budgetary accounts method of tracking budget data.
Additional Steps with Budgetary Control
Choose the Check Funds button to verify available funds for your budget journal batch.
Choose the Reserve Funds button to reserve funds for your budget journal batch.
Review the Funds Status for your batch:
Choose View Results to review the budgetary control transactions resulting from your funds action request.
Leave the window. General Ledger automatically runs the Create Journals program to create an approved budget journal after a successful funds reservation.
Additional Steps Required
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41. <Course name> <Lesson number> - 41
Finalize Budgets
Step 1:
Review budget
information.
Step 2:
Correct budget
information.
Step 3:
Freeze budgets.
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42. Correcting Budgets
Make manual updates to your budget by using the appropriate adjustment window.
Budget journal entries?
Use either the Enter Budget
Journals or the
Enter Journals window.
No budget journal entry?
Use the Enter Budget
Amounts window or the Budget Wizard.
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43. Budget Journal Entries?
Use the Enter Budget Journals window or the Enter Journals window to update these budget entry types:
Mass Budget Journals
Transferred Budget Amounts
Budget Balance Consolidation
Journal Wizard
Posted Enter Budget Journals
Unposted Enter Journals
Use this window to make If the budget journals are updates...
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44. No Budget Journal Entries?
Use the Enter Budget Amounts window or the Budget Wizard to update these budget entry types:
Budget Formulas
Budget Amounts
Budget Wizard
Upload Budgets
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45. Freeze Budgets Budget Formula Batch Budget Organization Budget
Range of Budget Accounts 01
200
5800
400
Freeze Budgets
Use the Freeze Budget window to freeze a budget, budget organization, budget formula batch, or range of budget account combinations to prevent accidental or unauthorized changes
You can also freeze or unfreeze an entire budget by changing the budget status in the Define Budget window
You can unfreeze any budget or budget element that is currently frozen
When you freeze budget organizations, you cannot budget to the account combinations belonging to that budget organization for the budget specified.
When you freeze formulas or ranges of account combinations, you cannot use those formulas or budget to those account combinations for the budget specified.
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46. Budget Inquiry Overview
Account Inquiry
Budget Inquiry
Specific Account
Balances
Master and Detail
Budgets
Budget Inquiry Overview
You can review your budget data online with these two methods:
Account Inquiry—Use this method when you want to view specific account balances
Budget Inquiry—Use this method when you want to review master and detail budgets
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47. Performing Account Inquiry
(B) Show
Balances
(B) Show
Journal Details
(B) Show
Variance
Detail
Balances
Journal
Details
Variance
Show Full
Journal
1st Bal
Type
2nd
Bal
Type
Performing Account Inquiry
(N) Inquiry > Account
Use the account inquiry feature to view actual, budget, and encumbrance account balances for a specific period or periods in either entered or balance level reporting currencies.
You can select one of three buttons to access the type of account information you want to view:
Show Balances: Displays PTD and YTD account balances by period for both detail and summary accounts.
Show Journal Details: Lists all the journal batches and entries that affect the account balance. From here you can drill down to the full journal entry and subledger transaction.
Show Variance: Displays actual vs. budget or encumbrance amounts and the variance for PTD, QTD, YTD, and PJTD (project-to-date) time periods. Variance goes from Summary to Detail to Journal Details.
Note: The Account Inquiry window displays balances from posted budget journal entries and entered budget amounts. To get the most up-to-date account balance information, be sure all budget journal entries are posted. Drill down from an account inquiry to review your budget journal detail (only if budget amount was entered using a budget journal).
Summary
Balances
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48. Reviewing Variances Between Account Balance Types
Calculate the variance between a primary balance type and a secondary balance type using the formula below.
Example: Enter an Actual primary balance type and a Budget secondary balance type to compare Budget to Actual.
Variance = Primary Balance Type - Secondary Balance Type
Reviewing Variances Between Account Balance Types
(N) Inquiry > Account > (B) Show Variance
You can compare balances between any primary and secondary account type, such as:
Actual and budget
Budget and budget
Actual and encumbrance
You must specify a primary and secondary balance type and select a budget or encumbrance type in order to compare balance amounts.
Note: You cannot include variances in your Account Inquiry if you choose to inquire on all currencies.
500 =
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49. <Course name> <Lesson number> - 49
Budget Inquiry Window
Use the Budget Inquiry window to:
Review master and detail budgets
Compare summary balances between master and detail budgets
Check for budget variances and violations
When you perform an inquiry on a master budget, you can choose any of these Inquiry Types:
Drilldown this Budget
Query Detail Budgets
Query Budget Violations Only
Budget Inquiry Window
When you perform an inquiry on a master budget, you can choose any of these Inquiry Types:
Drilldown this Budget
View master budgets, then drill down to the detail accounts
Query Detail Budgets
View master and detail budgets together, then drill down to the detail accounts
Query Budget Violations Only
View only those periods for which the sum of the detail budget balances exceeds the master budget balance
When you perform an inquiry on a detail budget, you can choose only the Drilldown this Budget Inquiry Type, and then drill down to the detail accounts.
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50. <Course name> <Lesson number> - 50
Drilldown This Budget
Budget
Inquiry
Drilldown
This Budget
Show Balances
Budget
Journals
Detail
Accounts
Drilldown This Budget
Must enter Summary Accounts or use Summary account templates to start finding balances.
Can be done on all budgets.
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51. Query Detail Budgets and Violations Only
Inquiry
Query Detail
Budgets
Show Balances
Detail
Accounts
Detail
Budgets
Budget
Journals
Query Detail Budgets and Violations Only
Query Detail Budgets only works on Master budgets
Query Budget Violations Only
Only works on Master budgets
Review only those periods for which the sum of the detail budget balances exceeds the master budget balance.
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52. GL_BUDGET_INTERFACE Table
Two Wizards - Overview
GL_BUDGET_INTERFACE Table
Budget Wizard or
Journal Wizard
Oracle
General Ledger
Two Wizards - Overview
Web ADI includes the Budget Wizard and Journal Wizard to simplify your budgeting work with Oracle General Ledger.
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53. Budget Wizard: Overview
Budgets
Excel Spreadsheet
Budget
Organizations
Budget Wizard: Overview
Use the Budget Wizard within Oracle General Ledger's Desktop Integrator to automatically build a budget spreadsheet based on the budgets and budget organizations you set up within Oracle General Ledger.
The Budget Wizard provides an Excel spreadsheet-based budget entry screen which facilitates simple data entry and modeling in a disconnected environment.
With the Budget Wizard, you can
Download existing budget balances from Oracle General Ledger or create a new budget.
Enter your new budget balances manually, use budget rules, or use formulas and models.
Automatically graph your budgets and compare budget and actual balances using a variety of graph styles.
Save a budget spreadsheet on your PC and work on it at any time, including using it for future years.
When you are satisfied with your budget, you can automatically upload your new budget balances into Oracle General Ledger.
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54. Budget Wizard Key Benefits
Budget vs. Actual Comparisons
Eliminate Double Maintenance
Budget Wizard Key Benefits
Eliminates double maintenance by combining a spreadsheet with the budget elements that you define in Oracle General Ledger.
Automatically calculates your budget amounts using any type of formula.
Provides a clear picture of how your budget and actual amounts compare for a wide range of accounts.
Allows you to justify or explain your budget using budget notes; no external documentation or paperwork is required.
Budget Notes
Calculate Using Formulas
<Course name> <Lesson number> - 54

55. <Course name> <Lesson number> - 55
Summary
In this course, you should have learned how to:
Explain the anatomy of a budget
Complete the budget accounting cycle
List the available budget methods
Define a budget and budget organization
Discuss budget entry methods
Apply budget rules
Upload budget amounts
Understand transferring budget amounts
Freeze and unfreeze budgets
<Course name> <Lesson number> - 55

56. <Course name> <Lesson number> - 56
Summary
In this course, you should have learned how to:
Review and correct budgets
Translate budget balances
Perform budget inquiry
Review balances in Master/Detail budgets
Create a budget worksheet in Budget Wizard
Upload budgets from Budget Wizard and external sources
Discuss budget reporting methods
List standard budget reports
Plan budget implementation requirements
<Course name> <Lesson number> - 56