1. V 0.1Slide 1  send e-mail Email – Send email How to send e-mail in WebSAMS? Access Control Other Information Configuration CustomizationE-Mail  manage e-mail group  view sent mail Authorized user

2. V 0.1Slide 2 Email – Send email Send E-Mail :  User can send out e-mails but cannot receive e-mails in WebSAMS.  All mails sent will not be encrypted.  Optionally, WebSAMS can be set up to use organizational e-Cert to digitally sign the outgoing mails.  If organizational e-Cert has been installed, e-mail address of the e- Cert will be shown as the sender’s e-mail address. Otherwise, the “School's E-Mail Address for Return of E-Mail by Recipients” in the System Configuration page will be used as the sender’s e-mail address.

3. V 0.1Slide 3 Enter recipient’s e-mail address and subject Step 1 Enter e-mail content Step 2 Add/Delete attachment if necessary View report immediately after sending mail if necessary Email – Send email

4. V 0.1Slide 4 Click to pop-up ‘Select Mail Recipient’ window Select built-in or user- created mail groups to add mail recipients Email – Send email

5. V 0.1Slide 5 Email – Send email Select “Staff” group.

6. V 0.1Slide 6 Click this “Add” button to add the select group into “TO” recipient field Email – Send email Click “Add” button to complete the selection

7. V 0.1Slide 7 Group is entered Email – Send email

8. V 0.1Slide 8 Email – Send email Select “Parent” group. Select class level and class name.

9. V 0.1Slide 9 Email – Send email Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

10. V 0.1Slide 10 Group is entered Email – Send email

11. V 0.1Slide 11 Email – Send email Select “Alumni or Past Year Student” group. Select school year, class level, class name and student status.

12. V 0.1Slide 12 Email – Send email Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

13. V 0.1Slide 13 Group is entered Email – Send email

14. V 0.1Slide 14 Email – Send email Select “Student” group. Select class level and class name.

15. V 0.1Slide 15 Email – Send email Click this “Add” button to add the select group into “TO” recipient field Click “Add” button to complete the selection

16. V 0.1Slide 16 Email – Send email Group is entered Click “Attachment” button to add attachment

17. V 0.1Slide 17 Click “Browse…” button to select a file or to enter the path and filename of the attachment Email – Send email

18. V 0.1Slide 18 Click “Open” button to select the file Email – Send email

19. V 0.1Slide 19 Click “Upload” button to upload the file Click “Save” button Email – Send email

20. V 0.1Slide 20 Email – Send email Send E-Mail :  After sending a mail, a new mail record will be created in the Mail History, regardless whether the mail is successfully sent out or not.  The status of 'Sent', 'Processing' or 'Sending Failed' will be shown accordingly.  If the size of the email exceeds the size limit of each email set in ‘System Configuration’, the email will not be sent.  If the size limit for storing each user’s sent mail as set in the System Configuration has been reached, mails cannot be sent out any more. These mails will not be stored in mail history.

21. V 0.1Slide 21 Email – Send email Send E-Mail (cont’d) :  If any of the four built-in groups Staff, Parent, Student & Alumni or Past Year Student has been selected as the recipient, the members of the selected groups will be listed in the Recipient Report. In this report, the members having email addresses would receive the email. Click ESC To Return