1. October 1st – 6th

2. Conference Targets
Strong technical program with a view on synergies between space, accelerator, ground and aviation related applications
Short-Course “From Space to Ground – and Below”
Support for students coming to Geneva
Make people enjoy the Geneva area and discover its treasures
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3. Conference Center Conference hall up to 2200 seats
22 rooms from 20 to 200 seats
8 rooms fully equipped + 45 offices
4,000 m2 exhibition space
Restaurant on site + terrace
1 bar/kiosk with private lunch hall
1 public parking lot (1,200 places)
Restaurant/Bar on-site
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4. Today Contract status/details Organization status & Rough Timeline
CERN RADECS Team & Roles
RADECS st organization targets
First Actions
First Meeting with Vitalis - Agenda
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5. Vitalis & Contract(s) Contract details/status -> Fatima
What are the contract details/options
Who will be contract manager (CERN)
Can we adopt certain ‘options’ (e.g, paper review system, website, etc.)
Sen Catala to be contacted to schedule first meeting at CERN
Hotel reservations to be transferred
Fatima?
Geneva Tourism to be informed
CICG confirmed with CERN letter?
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6. Organization Targets
Defined interfaces with the company and related decision taking
To remain at CERN:
press & outreach
agenda/sessions/targets and planning
short course
invited talks
optimizing student participation (funding through companies, etc.)
CERN events (tours, exhibition, etc.)
student events (soccer competition, concert option, etc.)
links to Universities/Institutes (for other roles like awards, IEEE contact, etc.)
Other?
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7. Where Are We 2014 March - RADECS approval
2014 (remaining) - venue, team, exhibition, first budget
2015 Spring - PCO selection and optimization
2015 September - First presentation at RADECS-15
2016 January - local organizing kick-off
2016 March - established conference organization plan
2016 June/July - Publicity at NSREC-16
2016 September - Publicity at RADECS-16
2016 October - (COTS, Testing, Facilties)
2016 November - Publicity at NSS-16
2017 June/July - Publicity at NSREC-17
2017 October - Conference
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8. DRAFT RADECS 2017 – Roles & Team
General Chair [M. Brugger] + Deputy [R. Garcia-Alia] + Co-Chair [L. Dusseau]
Administration officer: M.C. Larcher
Technical Chair (program, sessions) [J. Mekki] + Vice PH [???]
Sessions, poster, data workshop (session chairs, etc. to be defined)
CERN relevant sessions -> ? F. Anghinolfi
Short-Course Chairs [F. Faccio, A. Touboul]
Invited Talks Chair [L. Gatignon, P. Farthouat, F. Anghinolfi, F. Faccio]
Industrial Exhibit Chairs [C. Chatry, H. Wojtek, S. Metzger, T. Farrris, E. Chesta]
Treasurer: [CERN]
Awards Chairs [M. C. Palau (EADS), + USA: Schrimpf, etc.]
IEEE TNS (D. Fleetwood, J. Schwank)
Proceedings [K. Roed] + Vice [??? J. L. Autran]
RADECS and NSREC Liaisons [??? R. Mangeret]
Advisory committee (e.g, see 2010) -> to be defined
Local Organizing Chairs: [E. Dhô] + [M.C. Larcher]
Crisis cell: students
Registration, Technical, Communication, Website, Program, Secretary
(Freds, R. Ecoffet, R. Mangeret)
DRAFT
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9. CERN Roles & Team General Chair [M. Brugger] + Deputy [R. G. Alia]
Administration officer: M.C. Larcher
Technical Program Vice Chair [??? F. Anghinolfi]
Short-Course Chair [F. Faccio]
Invited Talks Chair(s) [???, L. Gatignon, F. Faccio, F. Anghinolfi]
Industrial Exhibit Chairs [E. Chesta?]
Treasurer: [???]
Outreach/Press [Kate?]
Video/Photo [?Jacques/Max? + Student(s)]
Local organizing team (Event organizers – PCO interfaces)
chairs [E. Dhô] + [M. C. Larcher]
overall planning officer
social program: evening event & excursion selection
VIP responsible
Transport & Logistics
Crisis cell: students
Team members (to be assigned): Registration, Technical, Communication, VIP support, Photos,…
(Salvatore, Raffaello, Yves, Reiner, Jens, Angelo, Joao, Kate, Yves, Reiner, Jens)
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10. Actions CERN Document structure to be established
Currently dfs: see: \\cerndfs\dfs\Projects\R2E\RADECS_2017
One central tool where we keep notes/ideas/follow-ups (?shared notes or any other tool)?
CERN Status of reservations
Main auditorium + council -> all ok?
Restaurant-2 and commodities -> all ok?
Globe: Friday evening option?
Globe reservation for workshop event (2016 Autumn)
Technical program (CERN link)
New sessions: AMICSA (Boris Glass + Francis), Accelerator Applications (or challenging environments/solutions)? (?), nano Satellite solutions -> Julien working on first draft program
Practical/engineering session round-table -> what is strange, goes wrong -> examples/discussion
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11. Actions Kick-off meeting with Vitalis to be organized
Non-CERN roles to be confirmed (Markus/Ruben/Julien)
Decision to be taken on website/agenda/review/participants
Advantage CERN: known system, free of charge,
Advantage PCO: payment/budget/credit card handling linked to registration & follow-up, etc.
CERN exhibition for CICG to be confirmed -> contact Rolf?
Sponsoring list to be established
RADECS workshop for late 2016 (or early 2017)
mixed environment & 'mixed' solutions
Short-term support
Enfants de fonctionnaire + staggiere for some 2016 tasks (list of sponsors, contact database, comm-support, etc.)
Organization
Monthly: CERN organization meeting together with Vitalis
Bi-Montly: Extended organization meeting
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12. Later/Ideas/Notes
List of sponsors to be established (link to fundraising office?)
Registration fees to be finalized (following first budget study)
Public ‘event' together with open speech
Advisory committee -> do we need it?
Conference proceedings: IEEE issue to be clarified
Student and other prices -> to be checked with previous conferences
Round-table discussions interleaved to CERN visits on Friday
Chateau de Coppet -> nice cellar where one can dance after the gala dinner (requires a tent outside for the dinner though) -> 600p should be ok!
Student sponsoring through companies (“godfather-ship” prior conference)
RADECS flag on the Mont-Blanc bridge
Concert on Wednesday evening (Hadronic style)
Rolex sponsoring (radiation tolerant watch)
Public event (especially if in context of RADSAGA)
‘Private’ lunches to be offered to companies (to invite clients)
Fun talks:
Talk on Vine in Switzerland with tasting? (or also French wines)
- Story of all Geneva's in the world
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