1. Institutional Repositories and Licensing of Research Output advanced information management laboratory university of cape town department of computer science Commons-Sense Conference, Jhb, 25-27 May 2005 hussein suleman {hussein@cs.uct.ac.za}

2. hussein @ aim @ cs @ uct Discovering Research 1/3

3. hussein @ aim @ cs @ uct Discovering Research 2/3

4. hussein @ aim @ cs @ uct Discovering Research 3/3

5. hussein @ aim @ cs @ uct Outline  What is Open Access?  Institutional Repositories  UCT-CS Departmental Archive  Why an IR?  Licensing in an IR  Publication, Copyright, Pre- and Post-Prints  Electronic Theses and Dissertations  Open Archives Initiative  South African Perspectives

6. hussein @ aim @ cs @ uct What is Open Access  Open Access implies that any member of the public can get unhindered access to digital versions of publications.  Key Aspects: No (Low?) cost. No access restrictions. High quality of publications.  Common Types of Open Access: Open Access Journals Institutional Repositories

7. hussein @ aim @ cs @ uct Institutional Repositories  Institutional Repositories (IR) are digital libraries run by an educational/research institution to archive documents owned/produced locally.  Self Archiving means taking control of and responsibility for the preservation and access to your research publications. Take ownership of your research! Easier access for collaborators (“reprints” are dead). National/regional/institutional rules and laws. Greater visibility to research. Can provide access even if university does not subscribe to journals.

8. hussein @ aim @ cs @ uct The UCT-CS Research Repository  Author self-submission  Checking of submissions  Archive-everything!  UCT-CS-specific metadata and classification systems  Hierarchical browsing  Simple and fielded searching  OAI-PMH compliance

9. hussein @ aim @ cs @ uct What we archive  Books and Book Chapters  Conference Paper and Posters  Journals (online and paginated)  Newspaper and Magazine Articles  Preprints  Presentation Slides  Conference Proceedings  Departmental Technical Reports  Electronic Theses and Dissertations  Other Stuff …

10. hussein @ aim @ cs @ uct Why a Research Repository?  Unique IP address accesses

11. hussein @ aim @ cs @ uct Licensing

12. hussein @ aim @ cs @ uct Issues: Publication and Pre-Prints  If we put pre-publication documents into an IR, does this affect publication?  Generally, NO. Why? Computer Scientists and Physicists have done this for decades with “ technical reports”. The version in the archive is (often substantially) different from the reviewed and published version. Theses and dissertations are not usually considered pre-publication by publishers.

13. hussein @ aim @ cs @ uct Issues: Copyright and Post-Prints  If we deposit post-publication documents into an IR, doesn’t this violate copyright?  Generally, NO. Why? Most society publishers will allow archiving on a website or IR e.g., ACM Most commercial publishers allow archiving on a website or IR after some time (typically 12-24 months). Newer commercial publisher agreements make greater allowance for IRs. You can always negotiate with a publisher!

14. hussein @ aim @ cs @ uct Issues: Publishers and Government  Commercial publishers “require” copyright transfer - Open Access publishers do not.  Some governments are mandating OA for research: UK and US (and SA?) are considering laws. Many governments have laws regarding theses.  Moral: Commercial publishers have to adapt – exclusive copyright transfer will not work if governments do not allow it!

15. hussein @ aim @ cs @ uct Electronic Theses and Dissertations (ETDs)  ETDs are the “low-hanging fruit” of institutional repositories “easy” to get up and running high quality submissions, already refereed  Students usually grant a licence to the institution to: archive the work use it locally in perpetuity, and without cost make it accessible publicly  Licences can be postdated archive the work use it locally in perpetuity, and without cost make it accessible publicly – but only after one year

16. hussein @ aim @ cs @ uct Open Archives Initiative (OAI)  OAI created and maintains the Protocol for Metadata Harvesting (OAI-PMH), a low-barrier interoperability protocol for metadata repositories.  OAI enables linking together of multiple IRs and ETD collections into portals and meta-search engines.  As of May 2005, each metadata record can now include a machine-readable rights statements or link to such!

17. hussein @ aim @ cs @ uct OAI-Rights (excerpted from http://www.openarchives.org/OAI/2.0/guidelines-rights.htm )http://www.openarchives.org/OAI/2.0/guidelines-rights.htm

18. hussein @ aim @ cs @ uct How this affects South Africa  IRs becoming increasingly popular Conference on Open Access – July 2004 Training Workshop on IRs – May 2005 African Summer School on Digital Libraries? 2005/6?  ETD programmes launched at ~half universities ETD Workshop – September 2003  OAI-compliant Repositories emerging … such as UCT-CS Research quietly getting on with the job …  Chatter about national archiving  metadata and data will move around  licences must be formally defined and rigorous  the time for Creative Commons is now!

19. hussein @ aim @ cs @ uct Links  Open Archives Initiative http://www.openarchives.org/  Budapest Open Access Initiative http://www.soros.org/openaccess/  SA Open Access Initiatives http://isis.sabinet.co.za/dspace/  UCT CS Research Archive http://pubs.cs.uct.ac.za/  Networked Digital Library of Theses and Dissertations http://www.ndltd.org/