1. NASA JSC David T. Loyd Safety and Test Operations Division
Safety & Health Programs Guidelines for responding to Safety Requirements in the Request for Proposal (RFP)
NASA JSC
David T. Loyd
Safety and Test Operations Division

2. Agenda Overview of the NASA Safety Program
What will be expected of you at JSC
Safety & Health data submitted with proposal
A Successful Safety Program Model
The Safety & Health Plan
Examples of How to Gain Un-wanted Attention
Recommendations
References

3. Overview of the NASA Safety Program
NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities
NASA shall comply with all applicable regulations
NASA Safety & Health requirements
Requirements of those federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT
NASA requires every employee to report workplace hazards
NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

4. Overview of the NASA Safety Program
The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions
The Occupational Safety & Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)
As a VPP Star, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry

5. What would be expected of you at JSC
All contractors performing work at JSC shall comply with all applicable safety and health regulations
JSC does not assume the responsibility of the “employer” for contractor employees
Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan
Failure to comply with safety and health requirements may result in contract termination, lower fee, and exclusion from future contract awards

6. Submission of detailed Safety & Health data with your proposal
Safety & Health Plan shall include detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure the safety of all working conditions throughout the performance of the contract.
Statement regarding past OSHA citations will be required
Records of OSHA recordable injuries (OSHA Logs & calculated frequency rates)
Insurance carrier information including experience modifier

7. A Successful Safety Program Model
Based on 4 Basic VPP elements
Management Commitment
Employee Participation
Safety and Health
Training
Worksite Analysis
Hazard Prevention
and Control
Whether or not you participate in the OSHA VPP program, you are expected to cultivate a strong relationship between management and employees.
This has been proven most effective at identifying common hazards and encouraging employees to work with management to prevent injuries.
Workplace Analysis systematically identifies hazards
Hazard Prevention and Control manages hazards once they are identified.
Training programs establish and maintain your culture and educates employees how to protect themselves and their co-workers.

8. The Safety & Health Plan
Safety & Health Plan provisions you should expect to address on a typical JSC service contract
Management Leadership and Employee Participation
Management Commitment – demonstrable leadership via goals, objectives, and policy statements
Planning – safety is planned, it doesn’t just happen
Written Safety & Health Program
Authority and Resources – roles and responsibilities, funds, manpower (designated safety and health official, safety representative, medical contact, fire wardens)
Employee Involvement – participation at all levels
Safety & Health Program Evaluation – how is the program doing
There are things your management should do to demonstrate commitment:
Meetings to discuss employee jobsite concerns
Conducting inspections
Conducting training
Announcing and discussing policy – safety policy should be simple and direct
“We look out for each other”
“Management is committed to your safety”
“All injuries are preventable and we work together to make sure we have a safe workplace”
Setting achievable goals, like “we will continuously reduce injuries”
Plan how jobs will be accomplished in a safe manner
Equipment checks
Appropriate clothing and protection
Briefings on tasks
Scheduling personnel
What documents will you have describing your safety activities and responsibilities?
What is top management’s role in safety – this could include some of the information you discussed in Management Commitment
Roles each employee, supervisor, manager plays in your safety program, like:
Performance of training
Inspector
Authority to change processes/instructions or stop work
What is general policy regarding expenses for safety improvements or fixes

9. The Safety & Health Plan
Worksite Analysis
Management Understanding – of hazards (recognition and response)
Industrial Hygiene – specialized area requiring technical support and coordination
Pre-use Analysis – before you use a new or modified piece of equipment or process, what has changed with respect to the hazards involved?
Hazard Analysis – of jobs, equipment, systems, processes
Routine Inspections – to catch hazardous conditions before someone is hurt
Employee Hazard Reporting – ways to encourage reporting
Accident/Incident Investigations - response, reporting and correcting negative findings
Identify the hazards that are typically present in your type of business. How will you regularly educate your employees on these hazards? What action will you typically take to control these hazards?
Identify IH areas that you will analyze and/or monitor and how will you conduct this monitoring:
Chemical – fertilizers, pesticides
Biological – allergies, illnesses
Ergonomic – lifting hazards, repetitive motion,
Mechanical – cutting tools, mowers, impact from rocks/debris
Radiation – heat stress, sun burn, eye strain
Pre-use and Hazard analysis can be addresses together. This is an approach you will use to systematically identify specific hazards associated with the specific job you are doing.
Mention that OSHA has a JHA circular

10. The Safety & Health Plan
Hazard Prevention and Control
Certified Professional Resources – safety professionals, industrial hygienists, trainers, system safety practitioners
Hazard Elimination or Control
Maintain a list of hazardous operations and processes
Develop written procedures to identify safety procedures
Methods for notification of personnel
Hazard Control Programs – such as lockout/tagout, confined space entry, asbestos/toxic exposure, PPE
Occupational Healthcare Program – medical surveillance program, treating injuries & illnesses, case management
Prevention Maintenance – of equipment and systems
Disciplinary System – approach to modify behaviors
Emergency Preparedness – fire, explosion, weather
Do you have access to safety professionals, like CSP’s and Industrial Hygienists? Where do they come from? How and when will you call for help?
Discuss what your process is for selecting controls for hazards? Will you always look to eliminate them, or will you rely more on training, procedures, equipment….
What PPE will you need? Will you provide it to employees or will you insist they get their own
Eye goggles – for mowing, weed wacking, etc.
Protective footwear for heavy machinery operations
Gloves for chemical handling, sharp tool handling, etc.
What OSHA special programs do you think will apply to your work?

11. The Safety & Health Plan
Safety and Health Training
Program Description – describe your training program to ensure safe work practices, hazard recognition and to meet all regulatory requirements
Tailor training toward specific audiences – managers, supervisors, employees (crafts, office workers, etc.)
Discuss certification programs – training requirements and physical conditions
Train for emergencies – fire drills, evacuation drills, site emergencies
Personal Protective Equipment – training in the use and care of PPE
Training in hazard communication, confined space entry, lockout/tagout, etc.
What kinds of training will you provide yourself? What training is best provided by outside resources?
Based on the plan already described, what do you think a supervisor training program should consist of – KEEP YOUR S&H PLAN CONSISTENT WITHIN ITSELF.
Basic employee safety must instruct the employee how to perform their job safely.
Manager training could be the same as supervisor training.

12. Examples of How to Gain Unwanted Attention from JSC Safety
Willful and deliberate disregard of hazardous area access controls
Lockout/Tagout violations
Inadequate fall protection
Failure to use personal protective equipment
Unauthorized confined space entry
Horseplay and other unsafe behaviors
Possession of drugs, alcohol, or firearms while on duty
Failure to submit reports on schedule

13. Recommendations
For the good of your employees and your business, take safety seriously and proactively plan to PREVENT injuries
Understand the data requirements
Tailor your plan to what you will do on the contract
Ensure your plan follows the DRD format
Any safety and health requirement you feel is not applicable to this work, tell us why
Contact the procurement point of contact on this solicitation if you have any questions

14. References NASA Federal Acquisition Regulation Supplements (NFS)
NFS Safety and Health
NFS Safety and Health Plan
NFS Major Breach of Safety or Security
General NASA information
Occupational Safety & Health Administration
JSC Safety and Health handbook (JPR )