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Published byJanel Johnston Modified over 8 years ago
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How to Grade with Excel Basics and Formulas
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How to Grade with Excel A cell is the cross-section of row and column Whatever cell is selected is shown in the name box This is known as the cell reference Cell Reference is also highlighted on the Column and Row marker. Each “Sheet” is a worksheet. The entire file is a Workbook. Excel file extension is.xls
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Enter Data Click on a cell and type. OR Hit F2 on the keyboard to enter/edit a cell (cursor appears) OR Type in the Formula Bar for the selected cell.
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Adjust Row and Column sizes Click and Drag Between Columns and Rows to adjust size. Have to be right on the line betweem. Cursor change from one arrow to a ‘cross’ with arrows. OR you can Double Click the line between Rows and Columns to adjust to largest entry.
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To Select Cells to Format Click and drag cells OR you can Use Shift+Arrows on the keyboard
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Format Cells Once Highlighted (or selected): Choose the Format Menu to change the appearance of: Cells Rows Columns
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Format Cells Format Cells allows many options to change. Font Borders around cells Patterns for shading Alignment of cell contents.
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Format Cell Options
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Select Entire Rows and Columns Click the actual letter of the column and number of the row. You can then move it OR Edit, Delete to delete the entire row or column. Use Ctrl+select to select multiple things at once. Use the box between Column A and Row 1 to select the entire sheet.
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Insert Columns or Rows Select where you want the column or row. Click Insert, Column or Row New column appears to the left. New row appears beneath. Select multiple columns or rows to insert that many of them.
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Copy and Paste Select items to copy Click Edit, Copy Select new location Click Edit, Paste Entire worksheets Row and/or column contents. From other files - anything that you can select.
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Formulas All formulas start with an = sign in the cell. Type formulas Use cell references Use “Please Excuse My Dear Aunt Sallie” for order of operations. Parenthesis, Exponents. Multiply, Divide, Add, Subtract. To add, you can also use the AutoSum button
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Advanced Formulas Insert Menu Select “Function” Choose the function you want
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Formula cont’d… Select the range of cells the formula applies to. Click that button Drag the cells the formula applies to and hit Enter
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Grading Formula This is based on the Excel Spreadsheet titled “Sample Gradebook 052109.xls” Use a combination of the Average Formula and weighting. Weight formula with a decimal number as part of 1.0 or 100% Ex. Average of quizzes X.15= 15% of grade. Once the formula is entered, you can copy and paste it to the rest of the students. Excel adjusts row and column references.
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Copy and Paste Formulas Select cell with formula. Select Edit, Copy Or right click, copy Select Edit, Paste Or right click, paste Excel adjusts formulas for each row and column.
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Convert to Letter Grades Copy the entire worksheet called ‘gradetable’ to a blank worksheet own Grades workbook. Select the cells of just the Table Type “gradetable” into the name box.
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Convert Grades to Letters cont’d Use the VLOOKUP formula in the appropriate “Letter Grades” cells on your own worksheet.
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To Print from PowerPoint File, Print Choose Print What Handouts Color/Grayscale Choose Grayscale Saves ink/toner Choose other options as needed Slides Per Page Order Frame
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