1. P ROJECT M ANAGEMENT, PMI A PPROACH (PMP) Sayed Ahmed BSc. Eng. in CSc. & Eng. (BUET, Bangladesh) MSc. in CSc. (University of Manitoba, Canada) http://sayed.JustEtc.net http://www.JustETC.net Just E.T.C for Business, Education, Technology, and Entertainment Solutions References: Book: PMP in Depth by P. Sanghera Book: The PMP Exam, How to Pass on Your First Try Project Management Courses in Undergraduate Study 1 sayed@justetc.net, www.justetc.net

2. R EFERENCES & S OURCES Book: PMP in Depth by P. Sanghera Read on 2007 Book: The PMP Exam, How to Pass on Your First Try Read on 2007 A Project Management Course in Undergraduate Study Articles from the Internet

3. L EARNING O BJECTIVES Overview Difference between projects and operations Project Phases Project Knowledge Area Projects and style of the organization Some Essential Project Management Terms

4. O UR S ERVICES

5. O VERVIEW Overview of Project Management What is a project? A project is an activity that using plans and processes creates a product, a service, or a result A product is a physical product like a TV A service is like the Internet, a website A result [analytical model, proof of something] is the knowledge based outcome of a research project Project is a continuous process that takes an idea/concept targets an outcome plans how to get the outcome uses several processes/activities to gain the outcome applies monitoring and controlling to get the desired outcome timely

6. D IFFERENCE BETWEEN PROJECTS AND OPERATIONS Operation An operation is not a project Operations are done to keep something/an organization going For a restaurant Selling foods, buying groceries, cooking, maintaining the space are part of operations For a food shop, selling foods is an operation Software maintenance many times are operations Project The process to create a University or a food shop is a project Software development process is mostly project oriented

7. P ROJECT P HASES A project has some definite phases such as: Initiating Planning Executing Monitoring Closing

8. P ROJECT P HASES Initiate Start a project Plan Plan how to achieve the goal Plan regarding execution and monitoring Execute Execute the plans to achieve the goal Monitor Monitor the progress of the project Modify plans and also modify execution Close Close with project when the goal is achieved

9. P ROJECT K NOWLEDGE A REA Each project needs to use some knowledge and skills to attain it's goals Projects use processes to get the result Each process may address one aspect of the project Each process Requires raw input, tool and techniques and produces some output Each of the processes may require knowledge in one area

10. P ROJECT K NOWLEDGE A REA Common project knowledge areas are: 1. Project scope management 2. Project time management 3. Project cost management 4. Project human resource management 5. Project procurement management 6. Project risk management 7. Project quality management 8. Project integration management 9. Project communication management

11. P ROJECTS AND STYLE OF THE ORGANIZATION Organization Types Functional Organization Projected Organization Matrix Organization

12. P ROJECTS AND STYLE OF THE ORGANIZATION Functional Organization Each functional department is a separate entity Projects are done usually within a functional unit that is independent of other units If the help of other units is required it is done through the hierarchy of the functional managers Usually an unit has a manager Based on the size each unit may have multiple managers with hierarchy Such organization may not carry out many projects Project managers may not be so important Project managers may be just part-time with little or no authority

13. P ROJECTS AND STYLE OF THE ORGANIZATION Projected Organization Organized around projects They mostly do projects Most resources are invested for projects Here, project managers have the supreme authority and usually are full time.

14. P ROJECTS AND STYLE OF THE ORGANIZATION Matrix Organization Just a mix of the functional and projected organizations The matrix may be strong in projected area and weak in functional area or vice versa

15. S OME B ASIC P ROJECT M ANAGEMENT T ERMS Project scope management Scope Plan Scope definition Work breakdown structure Scope control Scope verification Project time management Activity definition Activity sequencing Activity resource estimating Activity duration Schedule development Schedule control

16. S OME B ASIC P ROJECT M ANAGEMENT T ERMS Project cost management Cost estimate Cost budgeting Cost control Project human resource management Planning human resources Acquiring the project team Developing the project team Managing the project team

17. S OME B ASIC P ROJECT M ANAGEMENT T ERMS Project procurement management Manage acquiring products Project risk management Plan the risk management Identify the risks Perform risk analysis Develop a risk resource plan Monitor and control risks Project quality management Quality planning Quality assurance Quality control

18. S OME B ASIC P ROJECT M ANAGEMENT T ERMS Project integration management Developing the project management plan Directing and managing project execution Monitoring and controlling the project work closing the project Project communication management Plan communication Distribute needed information to the stakeholders Report project performance and status Communicate to resolve issues among the stakeholders