1. HUMANITARIAN RESPONSE MONITORING

2. HOW TO USE THIS PRESENTATION This presentation contains a complete overview of all aspects of Response Monitoring Presenting all the slides is heavy and not a wise thing to do Instead, whoever has to do a presentation on Response Monitoring may pick from the slides those that are useful for that specific presentation

3. THE HUMANITARIAN PROGRAM CYCLE

4. WORK DONE The Monitoring Technical Group was an interagency group that, from September 2012 to August 2014, developed a common approach on response monitoring at collective level, and produced the guidance materials that explain it:  Humanitarian Response Monitoring Guidance  Humanitarian Response Monitoring Framework Template  Periodic Monitoring Report template and guidance  Humanitarian Indicators Registry October 2014: Pilot testing in a few countries / guidances endorsement by IASC Working Group / dissemination to all actors. 2015: first year of implementation of the guidance : preparation of monitoring frameworks in all countries.

5. MONITORING GUIDANCE Fundamental concepts How to organise Monitoring work Roles and responsibilities

6. HUMANITARIAN RESPONSE MONITORING A DEFINITION A continuous process that records the aid delivered to affected populations as well as the results achieved against the objectives of a Humanitarian Response Plan. Tracks inputs, and outputs resulting from interventions to affected populations Charts outcomes of cluster activities Measures progress towards objectives of HRP, considering diversity of affected population & their perspectives of the response

7. PURPOSE OF RESPONSE MONITORING 1)Provides humanitarian actors an evidence base for making decisions about what actions should be taken to redress shortcomings, fill gaps and/or adjust the HRP, contributing to a more effective and efficient humanitarian response, in the short and long term and 2)Serves to improve accountability of the humanitarian community for the achievement of results outlined in the HRP, towards affected populations, local governments, donors and the general public.

8. Monitoring of Situation and Needs Monitoring of actors and activities (Operational Mapping, 3W) Monitoring of goods in transit and warehouse (Pipeline) Cluster Performance Monitoring Process Monitoring Operational Peer Review Evaluation RESPONSE MONITORING IS NOT

9. RESULTSRESOURCES RESULTS CHAIN InputsActivitiesOutputsOutcomesImpact $40,000 10 staff members 100 household water treatment kits Distribute kits100 households received water treatment kits Increased number of people have access to safe drinking water Reduced mortality in affected population EXAMPLE

10. RELATIONSHIP BETWEEN PLANNING & MONITORING

11. THE MONITORING FRAMEWORK & EXAMPLES

12. THE SCOPE OF THE MONITORING FRAMEWORK

13. THREE STAGES OF RESPONSE MONITORING PreparingMonitoringReporting

14. KEY STEPS 1: PREPARING: ORGANISING THE MONITORING FRAMEWORK Monitoring Framework finalized HC/HCT review & endorse Monitoring Framework Monitoring Framework Document drafted Strategic level indicators and targets selected Cluster Response Plans & Cluster Monitoring Plans created Strategic Objectives drafted

15. HUMANITARIAN RESPONSE MONITORING FRAMEWORK DOCUMENT Strategic Objectives, indicators and targets Cluster Objectives, indicators and targets Roles and responsibilities : who will monitor which indicator, when What reports will be produced when What resources are required for this work

16. HRP LOGICAL FRAMEWORK At Planning Stage At Monitoring and Reporting Stage

17. STRATEGIC OBJECTIVE AND INDICATORS

18. CLUSTER INDICATORS

19. SAMPLE REPORTING SCHEDULE

20. 2: MONITORING: APPLYING THE MONITORING FRAMEWORK ALONG THE HRP CYCLE Response Monitoring Data made available All data compiled & analysed against strategic objectives Inter-cluster outcome indicator data collected Cluster data aggregated & analyzed against targets & cluster objectives Cluster outcome indicator data collected Cluster members submit data on output indicators KEY STEPS

21. USE OF MONITORING DATA

22. 3: REPORTING: PRESENTING MONITORING FINDINGS (Optional) External release of PMR HC/HCT deliberate & take any corrective action Produce Periodic Monitoring Report Analyse information, identify challenges & formulate recommendations Consolidate monitoring & supplementary information Plan for production of monitoring report & actions to be taken KEY STEPS

23. PERIODIC MONITORING REPORT

24. PMR : CORE & SUPPLEMENTAL INFORMATION

25. PERIODIC MONITORING REPORT CONTENT

26. MID-YEAR REVIEWS, UPDATE AND REVISION OF AN HRP

27. Field actors, Cluster Members Cluster Coordinators Intercluster Coordination Group OCHA HC/HCT ROLES IN MONITORING

28. Humanitarian Response Monitoring Guidance Humanitarian Response Monitoring Framework template Periodic Monitoring Report Guidance & template Humanitarian Indicator Registry Indicators Guidance (in the making) Examples of indicators (SO and cluster) Field Data Collection Tools  RPM : Response Planning Module  ORS : Online Reporting System  Activity Info  Food Security reporting tool  GMS (Pooled Funds) GUIDANCES AND TOOLS FOR MONITORING

29. WORK AHEAD Humanitarian population figures : how to count people targeted / reached / covered Field data collection tools/terminology/data structure Repositories for storing monitoring data Data quality (self reporting) Resources for the monitoring work Alignment of monitoring approaches by different stakeholders The carry over effect

30. WHERE TO GO Humanitarian Response Monitoring https://humanitarianresponse.info/programme- cycle/space/response-monitoring-guidance Humanitarian Indicator Registry https://www.humanitarianresponse.info/applications/ir Humanitarian Dashboard https://humanitarianresponse.info/programme- cycle/space/response-monitoring-tools