1. State Fund Budgets Financial Planning & Budgets http://fsv.uncg.edu/statebudgets.ppt

2.  How is your initial budget determined?  How is your budget modified?  What happens to unspent budget at June 30? State Budget (Funds 11-xxxx)

3. Initial Budget  State Budgets allocated by Division based on previous year’s allocation plus or minus permanent changes since that time  Divisions handle differently from that point, but realignments between account budget pools as well as realignments between student wages and temporary wages should be made if warranted; review expenditure patterns from previous year  Divisions return to Financial Planning & Budgets  University wide budget is balanced and reconciled with the Office of State Budget & Mgt.  Notification sent in May or June for new year

4. Budget Modifications  State Budgets are typically modified due to: New monies or allocations received mid-year allocated by the Chancellor based on requests received by Vice Chancellor or Provost Office New monies or allocations received mid-year allocated by the Chancellor based on requests received by Vice Chancellor or Provost Office Cuts allocated by the Chancellor Cuts allocated by the Chancellor Budget Transfers within or between state funds Budget Transfers within or between state funds

5. Budget Transfers  Cannot move between funds with different “programs” (unless Budget Flexibility Revision) A funds’ program can be determined by looking at the FOAP A funds’ program can be determined by looking at the FOAP The program is used for high level budgeting and reporting: Instruction, Summer Term, Student and Academic Services, etc. The program is used for high level budgeting and reporting: Instruction, Summer Term, Student and Academic Services, etc.

6. Budget Transfers  Within the same “program” (101, 102, 152, etc) can transfer between: 140010 140010 140210 140210  Within the same “program” can transfer between these budget pools: 201000202000 203000203000 204000221000 222000223000 230000240000 Transfers between other accounts or programs require a Budget Flexibility transfer. See “Budget Flexibility” training materials to learn more.Budget Flexibility

7. Budget Transfers  Cannot move into/out of funds where we must maintain an additional degree of accountability or where we must prepare specialized reports: E&T Fee supported funds E&T Fee supported funds Carryforward funds Carryforward funds

8. Budget Transfers  Other Resources: See “On-Line Transfers” training materials to learn how to process a non-flexibility budget transfer See “On-Line Transfers” training materials to learn how to process a non-flexibility budget transferOn-Line TransfersOn-Line Transfers See “Budget Flexibility” training materials to learn about State Funds flexibility budget transfers See “Budget Flexibility” training materials to learn about State Funds flexibility budget transfersBudget FlexibilityBudget Flexibility

9. Year End (June 30)  UNCG may carryover a small percent of its appropriation budget Chancellor’s new year initiatives and reserves that use most of these monies Chancellor’s new year initiatives and reserves that use most of these monies Any excess is reverted to the State Any excess is reverted to the State Contact Provost or VC in the fall of the current year if you anticipate that a carryover will be required to the next year due to extraordinary circumstances Contact Provost or VC in the fall of the current year if you anticipate that a carryover will be required to the next year due to extraordinary circumstances  Unless approved by the Chancellor, unspent monies at on year end will not be re-budgeted in the new year

10. Return to Budget Workshop Home Return to Budget Workshop Home