1. Early Years MTSS Data Review Workday WINTER 2016

2. Agenda  Welcome, Purpose and Roles  Looking Forward  PreSET Administration  Program Self Assessment  Winter leadership Team Meeting  Tie to GSRP Phonological Awareness Goal  Progress Monitoring  Program Level Team Time  Lunch-We will break at noon-on your own  Classroom Level Team Time  Exit Ticket

3. Purpose Implementation teams…  will apply the problem-solving process, utilizing outcome and process data to review the status of literacy and behavior systems  will make action plans to continue to improve student achievement

4. PreSET Administration Williamston and Okemos ◦MSU Professor, Jana Aupperlee will contact EY MTSS Coordinator at your site via e-mail to complete Doodle of available dates ◦MSU Grad students will choose a date and contact the EY MTSS Coordinator to verify and set up time to complete PreSET Administrator Interview, Classroom Interview and Observation at your site ◦MSU will submit PreSET data by end of April for use at the May Data Review Day IISD will complete Webberville, Stockbridge, and MSU

5. Winter Leadership Team Meeting Focus is to work on connection between PreK and K-3 Program EY MTSS Coordinator responsibilities: Schedule Date Identify Team (if established team is not in place) ◦PreK Director ◦Representation from PreK Teaching Teams ◦Principal and/or representative from K-3 Staff (teachers, coach) ◦Any support staff (ECSE TC, SLP, OT, PT, Psych, etc.) ◦GSRP Early Childhood Specialist Identify Meeting Outcomes Identify agenda ◦Data sets (TS GOLD, PELI, BIRS, PreSET, PSA) ◦Action plans

6. Data Collection Tool Because pen and paper was too slow

7. Logging In EmailPassword Then Sign In

8. Getting Stuck/Help Click to expand help dropdown Click again to hide dropdown

9. Filtering Buildings By default all buildings are shown Selecting a site in the dropdown temporarily hides all others

10. Submitting Information Step 3. Download PDF of assessment Step 1. Find Building Step 2. Find Assessment Step 4. Locate collection to complete that is open Step 5. Click “Submit”

11. Filling Out The Form Status Evidence When complete submit at bottom of page 1. 2. 3. The page is long and the scroll bar will be your friend COMPLETED! Click the X to return to the site Note: Your data will be ready for reporting within 30 min

12. Running Reports 1. Select the collection(s) to report on 2. Select the report to run **Note: Opens a new tab which generates a PDF of the report** 3. Open the downloaded PDF

13. Now I know how to use it, but where do I find it? dct.inghamisd.org

14. Thank You! Now is the time for questions.

19. Progress Towards Goal End of the Fall Checkpoint: Winter PELI Benchmark Fall PELI benchmark

20. PROGRESS MONITORING REFRESHER CELEBRATIONS BRING YOUR PROGRESS MONITORING BOOKLET REVIEW THE SKILLS TO PROGRESS MONITOR QUICK CHECKS (FOR ALL THE MEASURES) AND THE LONG VERSION WALK THROUGH A STUDENT EXAMPLE TEACHERS GIVE EXAMPLE DRAW AIM LINE CLASSROOM LEVEL PLANNING

21. WHAT IS PROGRESS MONITORING? YAKITY YAK, DON’T TALK BACK… PROGRESS MONITORING IS A SCIENTIFICALLY BASED PRACTICE THAT IS USED TO ASSESS STUDENTS’ ACADEMIC PERFORMANCE AND EVALUATE THE EFFECTIVENESS OF INSTRUCTION. PROGRESS MONITORING CAN BE IMPLEMENTED WITH INDIVIDUAL STUDENTS OR AN ENTIRE CLASS. AMERICAN INSTITUTES FOR RESEARCH AND THE U.S. DEPARTMENT OF EDUCATION, OFFICE OF SPECIAL EDUCATION PROGRAMS

22. HOW DOES PROGRESS MONITORING WORK? THE STUDENT’S CURRENT LEVELS OF PERFORMANCE ARE DETERMINED AND GOALS ARE IDENTIFIED FOR LEARNING THAT WILL TAKE PLACE OVER TIME. THE STUDENT’S ACADEMIC PERFORMANCE IS MEASURED ON A REGULAR BASIS (WEEKLY OR MONTHLY). PROGRESS TOWARD MEETING THE STUDENT’S GOALS IS MEASURED BY COMPARING EXPECTED AND ACTUAL RATES OF LEARNING. BASED ON THESE MEASUREMENTS, TEACHING IS ADJUSTED AS NEEDED. THE STUDENT’S PROGRESSION OF ACHIEVEMENT IS MONITORED AND INSTRUCTIONAL TECHNIQUES ARE ADJUSTED TO MEET THE INDIVIDUAL STUDENTS LEARNING NEEDS. AMERICAN INSTITUTES FOR RESEARCH AND THE U.S. DEPARTMENT OF EDUCATION, OFFICE OF SPECIAL EDUCATION PROGRAMS

23. WHAT ARE THE BENEFITS OF PROGRESS MONITORING? WHEN PROGRESS MONITORING IS IMPLEMENTED CORRECTLY, THE BENEFITS ARE GREAT FOR EVERYONE INVOLVED. SOME BENEFITS INCLUDE: ACCELERATED LEARNING BECAUSE STUDENTS ARE RECEIVING MORE APPROPRIATE INSTRUCTION; MORE INFORMED INSTRUCTIONAL DECISIONS; DOCUMENTATION OF STUDENT PROGRESS FOR ACCOUNTABILITY PURPOSES; MORE EFFICIENT COMMUNICATION WITH FAMILIES AND OTHER PROFESSIONALS ABOUT STUDENTS’ PROGRESS; HIGHER EXPECTATIONS FOR STUDENTS BY TEACHERS; AND FEWER SPECIAL EDUCATION REFERRALS. AMERICAN INSTITUTES FOR RESEARCH AND THE U.S. DEPARTMENT OF EDUCATION, OFFICE OF SPECIAL EDUCATION PROGRAMS

24. TOP 6 REASONS WHY WE PROGRESS MONITOR? 1. INFORM INSTRUCTIONAL DECISIONS BASED ON THE REVIEW AND ANALYSIS OF STUDENT DATA. 2. MONITOR, ADJUST, AND TARGET INSTRUCTION 3. DETERMINE EFFECTIVENESS OF INTERVENTIONS 4. EVALUATE THE EFFECTIVENESS OF INSTRUCTION 5. CAN CHANGE OUTCOMES FOR STUDENTS 6. ASSIST SCHOOLS IN PLANNING PROFESSIONAL DEVELOPMENT

25. GPS On Where are we? You are Here Port Where do we want to be? How do we get there? How are we? Actual Course Desired Course adapted from Roland Good

26. PROGRESS MONITORING MINIMAL EXPECTATION Instructional Recommendation Progress Monitoring Frequency Benchmark/CoreSupport 3 times/year (Sep., Jan., May) StrategicSupportMonthly IntensiveSupportWeekly 26

27. DETERMINE THE RATE OF IMPROVEMENT (ROI) 1.GIVE BENCHMARK ASSESSMENT 2.SUBTRACT A STUDENT’S SCORE FROM THE END-OF-YEAR (EY) BENCHMARK GOAL, 3.DIVIDE BY THE NUMBER OF MONTHS REMAINING IN THE SCHOOL YEAR THIS WILL GIVE AN APPROXIMATE AMOUNT OF GROWTH FOR EACH MONTH EY GOAL – STUDENTS SCORE/ # MONTHS LEFT IN YEAR = ROI 13 - 2 = 11/8 = 1.3 PHONEMES A MONTH TO REACH EY GOAL

28. Benchmark Score

29. PROGRESS MONITORING DATA ENTRY DIBELS.NET 1. DATA ENTRY ENTER PROGRESS MONITORING SCORES SCHOOL-YEAR-GRADE-SUBMIT CLASS OR INSTRUCTIONAL GROUP- DEFAULT MONTH-SUBMIT CLICK THIS ICON ( ) BELOW TO ADD OR EDIT AN INSTRUCTIONAL SUPPORT CHANGE LINE OR NOTE 2. 3.

30. THE TREND THAT MORE GROWTH HAPPENS FROM FALL TO WINTER THAN WINTER TO SPRING. THIS IS REFLECTED IN THE PELI BENCHMARK GOALS

32. Reminders Parent Literacy Night Planning Session Add spring PELI window May 6 spring data review TSG Checkpoint coming soon PreSet in spring of 2016 PSA In Spring of 2016

33. Who will do what? Assign roles for each team-member Facilitator Guide the discussion Keep the team focused Elicit input from all team-members Time Keeper Make sure the team is moving through the process efficiently Ensure the tasks on the Exit Slip are completed Data Review Guide Recorder Complete the Data Review Guide on your laptop for Program Level Planning Record any “To Dos” generated by the team on the Action Plan Send completed Action Plan to team members and to Corrie Mervyn Data Manager Manage a lap top for pulling up reports: ex. TS GOLD, COR, BIRS, DIBELSnet

34. To Access the Guide 1.Log into the MTSS Implementers Wiki @ www.wiki.inghamisd.org www.wiki.inghamisd.org 2.Click on MTSS Implementers 3.Click on Early Years MTSS 4.Program and Classroom Problem Guides are under the Winter Data Review Day header 5.Worked examples are provided here as well

35. Resources On your table:  Feeling Stuck? Key Questions  Process Data/Outcome Data Dig deep, ask questions, trust the process!

36. Celebrations Don’t forget to add celebrations to your program guide as they come up! We will share program celebrations before lunch.

37. Exit Checklist Check when Complete Complete Literacy Program Level Problem Solving Process Complete Behavior Program Level Problem Solving Process Record All Celebrations Complete Winter 2016 Program Action Plan Complete Program Data Review Day Communication Plan including Winter 2016 Leadership Team meeting agenda Send Completed Program Data Review Guide to Corrie Mervyn: cmervyn@inghamisd.org Each Classroom Team complete the Classroom Problem Solving Guide