1. Management Information: Key to Strategic Planning Senior Leadership Retreat presented by Carol Livingstone Division of Management Information livngstn@uiuc.edu 333-3551

2.  With standard web & paper reports  With custom reports  With advice on where to find and how to use management data How can we help you?

3.  To better manage your unit  To know what others know about you  To respond to inquiries  To avoid reinventing the wheel Why be data-savvy?

4. “The new source of power is not more money into the hands of the few, but more information into the hands of many.” --- John Naisbitt

5. http://www.dmi.uiuc.edu Set a bookmark today:

6. http://www.dmi.uiuc.edu

7. UIUC Campus Profile  Budgets & expenditures  FTE and headcount staff  Student enrollment  Course enrollments & IUs  much, much more! Ten years of data summarized by department, college, and campus:

8. UIUC Campus Profile -- Uses  Compare your unit to similar units on campus  Look at your unit over time

9. Note: Standard and Strategic Profiles

10. UIUC Campus Profile Types of Reports Available  Standard: 627 standard items for one unit in HTML format  Customized: select from 355 units select from 355 units select from 585 items select from 585 items select from 2 formats: HTML/Excel select from 2 formats: HTML/Excel select order for years select order for years

12. Campus Profile “tricks of the trade”  Each item number is a link to the glossary  Back key allows you to modify report specs  Excel allows easy data analysis & graphing

13. Campus Profile Drilldowns Any data item that appears to be a link is drillable  FTE: get staff lists with appointment info  Expenditures: see details by fund and account  Students/degrees: counts by student program, breakouts by gender, race/ethnic, residency  IUs: breakout by section and instructor

15. Strategic Profiles- New in FA07 1. Provost decided on a standard set of metrics for campus goals 2. Colleges and provost decided on college- specific goals and metrics 3. Colleges entered their data into Profile 4. Strategic Profiles for each college are available through the Profile web site

17. Information Resources for Managing the Instructional Mission  Sections, IUs, Instructors by “Offering” department “Paying” department “Controlling” department  Data back to Fall, 1987  Deals correctly with renumberings, crosslistings, new subject names Course Information System

18. Course Information System Course Information System Example Reports Course Information System  All courses one year  All years for one course  Selected courses and selected terms  All courses, all years for one faculty member  Six – Ten reports  Anomaly reports

19. Other Information Resources for Managing the Instructional Mission “Official” 10-day enrollments  Student Enrollment Reports  Consolidated class rosters  Section Instructor List/ dept rosters

20. Information Resources for Managing your Students & Tuition Revenue  Tuition, Waiver, and Appointments System Tuition charges and waivers for undergrads & grad students enrolled in your unit by term. Includes residency, tuition schedule, range for each student Excel and HTML output

21. Who’s Who at the UI: Departments and Executive Officers Departments and Executive Officers Departments and Executive Officers  All depts in Urbana  Unit heads & contacts  Staff directories  URLs of each unit

22. Information Resources for Managing the Research Mission Proposal Data System Proposal Data System All proposals submitted for grants/contracts 1996 to present.  By principal investigator  By sponsor/agency  By dept or college

23. Information Resources for “Managing” Your Faculty  Campus Profile  Course Information System: Teaching histories  Activity Reporting System: Appointments and payment summaries from FY89, cost sharing commitments

24. Other Information Resources Available to Units  Banner  Decision Support:  Eddie/Business Objects  Standard reports  Point & click report generation  Enterprise Data Warehouse (EDW) (for programmers)

25. A Note on Data Quality Garbage in  Garbage out The data we work with originates in the departments. Please make sure your staff know it’s important to take the time to enter data correctly.

26. A Note on Data Security As EO, you are responsible for the uses of data in your unit. Make sure your staff know and obey the policies and laws on data privacy, especially with student data (FERPA)

27. Towards a Data-driven Decision-Making Culture More and more, decisions on campus are driven by data. Take the time to understand the rich sources of data you have available and use them !!!

28. Let Management Information Help Call (333-3551) or email (dmi@uiuc.edu) dmi@uiuc.edu  Navigation through our site  Understanding the data  Where to find data  Special reports needed

29. --- Mae West --- Mae West “One figure sometimes adds up to a lot”

30. --- Mae West --- Mae West (Shameless promotion) Hands-on session: Data-Savvy Department Heads How to use Campus Profile and other DMI data How to use Campus Profile and other DMI data Dec. 5, 8(advanced) & 12, 8:30-10:30

32. Web Systems in Place UIUC Campus Profile Activity Reporting System Tuition Assessment/Waiver/Appt Reports UIUC Departments & Executive Officers Student Enrollment Reports Course information system Section Instructor List Proposal Data System