1. NAAUG Enhancement Process for 2003-2004 Discussion

2. Issues Enhancements and Aleph versions Enhancement Groups – the work they do Past requests, documentation Ex Libris’ development pointing

3. Enhancements  Versions 2000 Enhancements  Version 16 2000 Enhancements 2001 Enhancements  Version 17 2001 Enhancements 2002 (this year) Enhancements  Version 18 2002 (this year) Enhancements Proposal – rename our Enhancements after the target version. So for the coming year: Enhancements (for Version) 19

4. Enhancements Coming Due Who is to check that the 2000 enhancements are all delivered in version 16? If they are not all delivered, what should happen?

5. Enhancements Retro-fitted Version 18 is a long way away… Can Ex Libris back-engineer enhancements?

6. Systems/Admin Development Proposals What happens to: 1. Reporting Reporting 2. Staff privileges Staff privileges 3. AlephADM AlephADM 4. GUI Services Documentation GUI Services Documentation 5. User Profiles User Profiles

7. Enhancement Working Groups Continue with the existing 6 EGs? Add ILL? Proposal: add a Systems volunteer to each EG, to help with spec writing EG membership – Past chairs or members, for continuity – Wanted: volunteers from new sites – on latest release

8. Enhancement Chairs for 2003-04 Acquisitions: Sue Koelmel (Minnesota) Cat/Auth: Sandy Card (SUNY Binghamton) Circulation: Larry Deck (McGill) OPAC: Tracy Gabridge (MIT) Serials: Patty Hatch (Harvard) Sys/Admin: Brian Thompson (Iowa)

9. EGs - Gathering Requests Open Call on NA list Reconsider previous years’ requests Know what is in the Enhancement queue Know what is under Development ? How? Edit and prioritize Assign tracking number Limit number of requests? Keep at 5?

10. EGs – Fine-tuning Requests EG Chairs meet with Ex Libris to explain requests Expectation that weeding will occur – already done, contracted for, etc. Top 30 go to Ex Libris for pointing Clarification re pointing: needs more time Define terminology for pointing?

11. Proposed Timetable for 2003-2004 Chairs appointed by SC April 11, 2003 EG Call for participation April 11, 2003 EGs appointed  June Initial top “X” requests due  October Chairs meet with Ex Libris  November Final top “X” requests sent to EL  December Pointed Requests returned  February Clarification period  March Requests mounted for voting  April Voting deadline  May

12. Voting Procedure Different procedure used – was it okay? Was there enough time?

13. Background Documents The Restricted Enhancement Directory on the NAAUG websiteRestricted Enhancement Directory Was it useful ? What is missing ? What about the Iowa request database?

14. Liaisons Continue ICAU Liaisons? – Role? – NAAUG requests and ICA requests ? Ex Libris contacts on EGs ? – Role? How to improve participation?