1. Educational Master Planning: Generation Nine Prepared by Cathie Browning Reviewed by Jane de Leon Research Office Special Recognition to Petr Lensky, Programmer American River College Los Rios Community College District Sacramento, CA Spring 2013

2. Overview ARC’s Integrated Planning Process EMP Levels & ResponsibilitiesEMP Levels & Responsibilities Timeline for & Access to the EMPTimeline for & Access to the EMP Summary of ChangesSummary of Changes Outcomes & ResourcesOutcomes & Resources Getting StartedGetting Started DemonstrationDemonstration QuestionsQuestions Open LabOpen Lab

3. ARC’s Integrated Planning Process Program Review Comprehensive review of program. Outcomes are created to address identified strengths and challenges to improve student learning Resources Needed to achieve outcomes Evaluation of Outcomes and Resources Assessment of progress on outcomes and resources SLO Assessment Resulting fromthe assessment process, actions are created to improve student learning at the course, program, & institutional level. Data Quantitative and qualitative data used to evaluate outcomes Educational Master Plan Outcomes are created through program review, SLO assessment & department planning

4. EMP Levels & Responsibilities EMP Level Faculty or Staff ResponsibleAction or Task Level to Complete Time Frame 1Department Chairs/SupervisorsReview and update outcomes and resource requests Create new outcomes and resources item, if needed 6 weeks 2DeansReview and approve by individual item5 weeks 3Associate Vice PresidentsReview and approve by discipline3 weeks 4Vice Presidents/PresidentReview and approve by overall area3 weeks

5. Annual EMP Updates & Evaluations: User Time Lines LevelStart DateEnd Date 12/1/20134/01/2013 23/18/20134/19/2013 34/22/20135/10/2013 45/13/20135/31/2013

6. EMP Availability & Level of Access MonthLengthLevel of access January1 monthEMP CLOSED to users to reset for new cycle Feb-April3 monthsEMP open for annual review and evaluation April - May1 monthEMP CAN BE OPENED Additions can be added with dean approval June1 monthEMP CLOSED to run reports July -Jan6 monthsEMP open to all users that completed the EMP annual review and evaluation in the spring

7. The First EMP.. Step 1: Department chairs fill out paper forms Step 2: Deans, AVPs &VPs review stacks of paper forms Step 3: President receives a three foot stack of paper And then the completed EMPS sat….

8. The real questions… “How do I request new equipment for our lab for next year?” “My department needs additional faculty offices. How do I request them?” “How many new faculty positions have been requested for next year??”

9. We have come a long way! Are we ever going to STOP changing the EMP?

10. The answer is No! The institution assures the effectiveness of its ongoing planning and resource allocation processes by systematically reviewing and modifying, as appropriate, all parts of the cycle, including institutional and other research efforts Evaluation and improvement of our planning process is an essential aspect of continuous quality improvement. source: ACCJC Standard II.B

11. 2013 EMP Changes Responded to feedback from EMP users: Too many objectives and resources to evaluateToo many objectives and resources to evaluate Unclear evaluation questionsUnclear evaluation questions (e.g., What impact does receiving this resource have on the college?) (e.g., What impact does receiving this resource have on the college?) Unclear on the difference between objective and resourceUnclear on the difference between objective and resource No differentiation of current and long-term resource needsNo differentiation of current and long-term resource needs

12. Additional Changes Were Influenced By ACCJC RequirementsACCJC Requirements Program ReviewProgram Review Perkins RequirementsPerkins Requirements

13. Summary of Changes Access to program review and Perkins Core Indicator dataAccess to program review and Perkins Core Indicator data Ability to view comments from level 2Ability to view comments from level 2 Objectives are now called outcomesObjectives are now called outcomes Outcomes cannot be marked “completed” or “no longer applicable” if resources continue to be requested for that outcomeOutcomes cannot be marked “completed” or “no longer applicable” if resources continue to be requested for that outcome Evaluations for outcomes reads, “How does the outcome support or improve student learning, and what evidence supports this assertion?”Evaluations for outcomes reads, “How does the outcome support or improve student learning, and what evidence supports this assertion?”

14. Summary of Changes (cont) Resources are now categorizedResources are now categorized Needs for next fiscal year ( e.g., new faculty position)Needs for next fiscal year ( e.g., new faculty position) Ongoing department needs ( e.g., department supplies, ongoing program needs)Ongoing department needs ( e.g., department supplies, ongoing program needs) Projected long term resource needs for outcomes that cannot be addressed in the next fiscal year (e.g., classroom space in the future Davies Hall)Projected long term resource needs for outcomes that cannot be addressed in the next fiscal year (e.g., classroom space in the future Davies Hall) Evaluation of resources includes:Evaluation of resources includes: Explaining how the resource supports student learningExplaining how the resource supports student learning Identifying the funding source for resources receivedIdentifying the funding source for resources received Resource justification cannot be changed once submitted; instead, a justification amendment has been addedResource justification cannot be changed once submitted; instead, a justification amendment has been added

15. Outcomes vs Resources Outcome (formerly known as objective) Identification and evaluation of the results of an activity, plan, process, or program and their comparison with the intended or projected results or output measures Resource An economic or productive factor required to accomplish an outcome OR a means to undertake an enterprise and achieve a desired outcome. Four basic resources are space, staff, equipment, and funding. source: http://www.businessdictionary.com/definition/resource.html#ixzz2JaQYaWqb

16. Difference between an outcome and a resource Outcome Specific Specific Relevant Relevant Measurable Measurable Reasonable Reasonable Can be assessed through quantitative and/or qualitative processes Can be assessed through quantitative and/or qualitative processes Resource Equipment Maintenance Types of Space Training Software Staffing Supplies

17. Pop Quiz Outcome or Resource

18. Maintain a set of articulated-level Design and Engineering Technology courses to allow high school students to transfer to ARC and ARC graduate students to transfer to California State University, SacramentoMaintain a set of articulated-level Design and Engineering Technology courses to allow high school students to transfer to ARC and ARC graduate students to transfer to California State University, Sacramento Outcome

19. Outcome or Resource To provide all student athletes with sufficient opportunities to learn and understand the eligibility requirements for athletic eligibility at ARC.To provide all student athletes with sufficient opportunities to learn and understand the eligibility requirements for athletic eligibility at ARC. Outcome

20. Outcome or Resource Expand facility, update equipment and update marketing information.Expand facility, update equipment and update marketing information. Resources

21. Outcome or Resource To hire a professor to fill the vacancy left when ___ retires at the end of the 2010- 2011 academic year. We need to replace him with a position beginning Fall 2011. This should be mainly a ___ position with a significant focus on ____.To hire a professor to fill the vacancy left when ___ retires at the end of the 2010- 2011 academic year. We need to replace him with a position beginning Fall 2011. This should be mainly a ___ position with a significant focus on ____. Resource

22. Best Practices Review previous outcomes for specificity, relevancy, reliability, measurability, and reasonabilityReview previous outcomes for specificity, relevancy, reliability, measurability, and reasonability Consider how these outcomes support your program review and student learning outcomes assessment: what do the data tell you?Consider how these outcomes support your program review and student learning outcomes assessment: what do the data tell you? Consider what your department’s resource needs are in terms of the 3 categories: ongoing department needs, next fiscal year, long term planningConsider what your department’s resource needs are in terms of the 3 categories: ongoing department needs, next fiscal year, long term planning Plan your process for dialogue – input and feedbackPlan your process for dialogue – input and feedback

23. Special Attention: Remember ~ Outcomes cannot be marked “completed” or “no longer applicable” if resources continue to be requested for that outcome. Therefore ~ all resources not associated with current outcomes have been removed from the current EMP.

24. The Starting Line Evaluate and update the current outcomes and resources in your EMPEvaluate and update the current outcomes and resources in your EMP Reminder: VTEA/Perkins outcomes are not a separate category of outcomes Reminder: VTEA/Perkins outcomes are not a separate category of outcomes

25. The Finish Line The submit button appears only after the boxes say ZeroThe submit button appears only after the boxes say Zero

26. Parting Reminders Two Drop in labsTwo Drop in labs Wednesday, Feb 25 th 9 am to 11 amWednesday, Feb 25 th 9 am to 11 am Thursday, March 7 th 1:30 pm to 3:30 pmThursday, March 7 th 1:30 pm to 3:30 pm Dialogue!!!Dialogue!!! Include your faculty and classified in your planningInclude your faculty and classified in your planning Remember the comment sectionRemember the comment section

27. Questions?

28. Contact Information Cathie Browning Research Office (916) 484-8679 brownic@arc.losrios.edu Petr Lensky Programmer (916) 484-8899 Or Visit Our Website http://www.arc.losrios.edu/Research.htm