1. 3/7/2016 1 Filemaker Pro in The Guidance Office Laura J Cohen Advanced topics for the counselor with Filemaker Pro Experience

2. 3/7/2016 2 Database mantra Never type anything that has ever been typed before! Student Names Student Ids Addresses Test scores Teacher Names

3. View: Form vs. Table Look at records one at a time in form view. Look at many records at once in table view. 3/7/2016 3

4. VIEW: Four Options Layout: DESIGN your database Find: SEARCH your database Browse: Edit, Review your database Preview: How will it LOOK when you PRINT? 3/7/2016 4

5. Save Time…Learn Keyboard Commands Control or Command (apple) plus Action NNew Record TOmit Record (not delete) EDelete Record =Replace field found set DDuplicate Record 3/7/2016 5

6. Special Finds Find Similar Extend Find Constrain Find 3/7/2016 6

7. 7 Tips for Using School Reports Use the excel button at top of screen Best bet: Save as CSV Student ID, change to custom 0000000000 Change course number to custom 00000000

8. 3/7/2016 8 Importing Data Two types of import: new import or add to data Matching fields Arrow vs. equal

9. 3/7/2016 9 Creating Subsummaries Count, total Subsummary part when sorted by… Layout of only a subsummary part Adding page # to subsummary (##) Adding date printed to subsummary (//)

10. 3/7/2016 10 Field Options Adding a scroll bar Adding value lists Radio button vs. checkbox Drop down calendar field Field borders Field textures (embossed, engraved)

11. 3/7/2016 11 Creating Simple Buttons Button to Change Layout Button to sort Button to view as list Button to replace Buttons to perform scripts

12. 3/7/2016 12 How to learn more Go to BEEP! Click on Atomic Learning. Go to tutorials View filemaker pro tutorials!