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2. 5S
Benefits
The benefits of 5S are primarily concerned with creating an effective and efficient working environment.
For organisations implementing 5S as part of a Lean Organisation program, 5S gives two additional benefits:
It makes implementing other techniques much easier. In fact many other techniques just will not work unless 5S is in place.
It introduces the people in the organisation to the concept of continuous improvement, and allows the skills and disciplines they have learned as part of 5S to be used in new ways to benefit the organisation.
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3. 5S
Philosophy
The philosophy of 5S is to use it throughout the organisation. 5S is not just for a factory shopfloor. It’s for offices, meeting rooms and anywhere else where organisational activity occurs.
The philosophy includes the need for everyone to get involved. That means Directors to the most junior member of staff.
The philosophy can be stated as:
Mastering your workplace
Taking pride in what you do
Inspiring others
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4. 5S SORT Definition “Separate the essential from the non- essential”
Ensure essential items are safe and fully operational
Remove non-essential items
Ensure that items which should be present actually are present
Set the initial cleanliness standard of the workplace
Step1 - Sort
Only have what you need to do the job.
There will be items you don’t need for your process.
(It may be that they are needed in another area.)
Not sure ?…………………… then quarantine it !

5. 5S SET Definition “A place for everything and everything in its place”
Create safe locations for tools, materials etc
Make it easy to identify abnormal conditions
Make it easy to find things and return them
Step2 - Set
Once the essential items are identified they should be assigned to appropriate locations.
Consider creating visual locations for essential items using:
Shadow board techniques, or
Marking around the object (footprint)
Return essential items to the workplace individually considering:
Safety
Frequency of use
Ergonomics

6. 5S SHINE Definition “Maintaining the 5S standard for the workplace”
To identify the current condition of the workplace
Manually clean to check for abnormal conditions
Maintain the standard condition
- Check Sheets
Step 3 – Shine
Ensure that the cleanliness standard is recorded and documented.
Health & safety;
Make sure that Health and Safety is an intrinsic part of the business operation & processes.
Is all H & S information clearly displayed in key areas?
Is all safety equipment available & maintained?
Staff trained in necessary H & S issues?
Hazards reported & actione?

7. 5S STANDARDISE Definition “Maintaining and improving the 5S condition”
Ensure the 5S standard is maintained
Improve the 5S standard
Make it easier to maintain 5S condition
Increase understanding of the workplace:
Step 4 – Standardise
Facilitate the maintenance of the first 4 steps by having processes and procedures.
Roles and responsibilities are adopted and published.

8. 5S
SUSTAIN
Definition
“All personnel follow the rules, understand the benefits and contribute to improvements”
Lead by Example
Training in 5S
Practical Activities
Involve Everyone
Management Support
-Resource (time, materials, etc.)
- Encouragement, - Involvement
Visual Display for 5S
Recognition of improvement
Regular 5S Audits
What still goes wrong?
What needs more attention?

9. 5S 5S Audits Never prepare for an Audit.
You should be examining reality.
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10. Thank-you for taking the time to view this presentation.
Further Information
Thank-you for taking the time to view this presentation.
If you would like further information on 5S, or any of the other Results Tools and Techniques go to:
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