1. E-mail Technical Coordinators Meeting Steve Siirila Jeff Williams July 9, 2009

2. Outages 5/20 ~1 hour – –Power outage at 1 of 3 locations 5/24 ~1.5 hours – –Switch maint. at 2 of 3 locations 6/7 ~1.5 hours – –Switch maint. at 1 of 3 locations – –No impact on ability to send messages No outages since 6/7

3. E-mail Server Upgrades Continuing to migrate IMAP/POP servers from UFS to ZFS filesystem Continuing to migrate IMAP/POP servers from UFS to ZFS filesystem –Ability to utilize snapshots –ZFS mirroring between sites SAN storage reconfiguration SAN storage reconfiguration –Balancing storage space evenly

4. Proposed Policy Changes Autofile Sent Mail Monthly Autofile Sent Mail Monthly –Like INBOX, into folders in AutoFiled:2001.sent, 2002.sent, etc –Frees up space on fastest storage –More efficient incremental backups Trash policy - 30 day limit Trash policy - 30 day limit –Save on space and backups –Consistent with Google Mail policy

5. Proposed Policy Changes Message size limit - 25MB vs 100MB Message size limit - 25MB vs 100MB –Same as Google Mail policy –Encourages use of NetFiles / Google Docs –Improves performance Autofiling Policies - 60 days vs 90 Autofiling Policies - 60 days vs 90 –Save space on fastest storage –Improves performance

6. Proposed Policy Changes Outbound limit - 500-2000/day Outbound limit - 500-2000/day –Thwart phishers spamming from UMN –Reduce our chances of getting blocked –Increase performance for good mail Mail checking limit - 500 times/day Mail checking limit - 500 times/day –Once per 10min = 144, 5min = 288, 3min = 480 times –Increase performance for well-behaved

7. Proposed Policy Changes New policies would be enacted soon New policies would be enacted soon –Same policies as Google Mail will reduce confusion Update on decisions at next meeting Update on decisions at next meeting

13. Google Apps for the University of Minnesota Opt-in available during Fall 2009 Opt-in available during Fall 2009 Web Site http://oit.umn.edu/google- initiative/ Web Site http://oit.umn.edu/google- initiative/ http://oit.umn.edu/google- initiative/ http://oit.umn.edu/google- initiative/ Direct questions to gpilot@umn.edu Direct questions to gpilot@umn.edu gpilot@umn.edu

14. Bits ‘n’ Bytes Google Wave demo next month?

15. ‘Till next month… Jeff Williams Jeff Williams jtw@umn.edu jtw@umn.edu jtw@umn.edu 612-625-9227 612-625-9227 Steve Siirila Steve Siirila sfs@umn.edu sfs@umn.edu sfs@umn.edu 612-626-0244 612-626-0244 Internet Services Internet Services isgroup@umn.edu isgroup@umn.edu isgroup@umn.edu