1. Lumberton High Sci Vis I V101.01 Business Meeting Skills

2. Parliamentary Procedure Principles & Purposes  Majority rules  Minority has the right to express opinions  Justice and courtesy for all

3. Parliamentary Procedure Principles & Purposes  One item is considered at a time  Maintain order at all times  Business is transacted as quickly as possible

4. Terms & Definitions  Parliamentary Procedure  A set of rules for conduct at meetings which keeps assemblies orderly and guarantees that all people have equal opportunity to express themselves  Item of Business  A single matter to be discussed or acted on by an organization

5. Terms & Definitions  Assembly  A group of persons gathered for any purpose  Debate  Any discussion of opposing ideas relating to a motion being considered  Minutes  The official written record of what was said and done in a meeting

6. Terms & Definitions  Committee  A group of people delegated to study, investigate, make recommendations, and report on certain matters  Ad Hoc  A special committee formed to consider a single matter  Unfinished Business  Any business previously discussed and held over from a previous meeting

7. Terms & Definitions  Standing  A regular committee which usually serves for a one year period to plan/carry out activities that fall w/in a certain subject matter  Majority vote  More than half the votes cast  Two-thirds vote  Two-thirds or more of the legal votes cast

8. Terms & Definitions  Second  An indication by a member that he or she wants to consider the motion just proposed by another member  Pending motion  The immediate motion before the assembly  Meeting  An official gathering of the members in order to transact business

9. Terms & Definitions  Minority  Less than half  Majority  More than half  Quorum  The number of members needed to be present to legally transact business

10. Purpose of Using a Motion  To bring a question before the assembly for consideration

11. Motions & their Purposes  Main motion  To present an item of business for consideration and action by the assembly  Amend  To change a main motion in some way; add to, take away from, or substitute words for  Postpone  To defer action of a motion until a later time

12. Motions & their Purposes  Point of order  To call attention to a mistake in correct parliamentary procedure made during the meeting  Question of privilege  To ask a question or call attention to the assembly of an important issue during the meeting  Division of the assembly  To revote in a specific counting method especially after using a voice vote

13. Motions & their Purposes  Refer  To place a motion in the hands of a committee  Previous question  To immediately stop debate and go directly to a vote  Adjourn  To dismiss a meeting

14. Steps for Processing a Main Motion  Obtain the floor  Be recognized by the Chair by standing and saying Mr. Chairman  Chair assigns the floor  The Chair recognizes one of the members by pointing or nodding  Member makes the motion  States “I move that …”  Another member seconds the motion

15. Steps for Processing a Main Motion  Chair restates the motion to the assembly  Motions is discussed/debated by the assembly  Vote is taken on the motion  Vote is announced and appropriate action is taken

16. Methods of Voting  Secret ballot  Voice  Used on majority vote motions by stating Aye or No  Show of hands  Used in smaller assemblies to count votes

17. Methods of Voting  Rising  Used in larger assemblies to count the votes  General Consent  Used in matters generally understood to have no objection

18. Order of Business  Should be developed for each business meeting  Follow outline and plug in what would be appropriate to individual business meetings

19. Order of Business  Opening  Call to order, emblem ceremony, pledge to flag)  Roll Call  Reading of Secretary’s minutes  Treasurer’s report  Committee reports  Standing  Ad Hoc

20. Order of Business  Unfinished business  New business  Program  Speaker, film, etc  Adjournment  Refreshments

21. Guidelines for a Good Meeting  Advance planning  Start and stop the meeting on time  Follow the order of business  Have well-prepared and organized committee reports  Involve all members in some way  Provide entertainment or refreshments

22. Raps of the Gavel & their Purposes  One rap  Everyone should be seated  Two raps  The meeting is called to order  Three raps  Everyone should stand up