1. 8.01 Spreadsheets and Components of Spreadsheets
8.01 Spreadsheet and Components of Spreadsheets

2. PART A - Spreadsheet Basics

3. What is a Spreadsheet
Spreadsheet/Worksheet is an arrangement of cells in columns and rows.
Used to organize, analyze, calculate, and report information, usually in numerical form.
A workbook is a file which contains one or more spreadsheets.

4. Uses of a Spreadsheet Daily Uses of Spreadsheets:
Balancing a checkbook
Calculating car loans
Calculating student grades
Household budgets
Do you or your family use spreadsheets?
Tracking Expenses
Why would a business use spreadsheets?
Payroll
Financial statements for a business (profit/loss)

5. An advantage of a Spreadsheet is that it answers
What-if Analysis
A spreadsheet can be a tool used to play out different situations to determine the outcome.
An advantage of a Spreadsheet is that it answers
“What If” questions.

6. Parts of a Spreadsheet
Column: identified by letters of the alphabet (vertical)
Example “Column A”
Row: identified by numbers (horizontal)Example “Row 3”
Cell: intersection of a row and column
COLUMNS (vertical)
Cell – individual locations on a spreadsheet
Column A- refers to all of the contents in a vertical range of cells in the first column of the spreadsheet.
Row 3 refers to all of the contents in a horizontal range of cells on Row 3 A B C D 1 2
CELL 3
ROWS (horizontal)
8.01 Spreadsheet and Components of Spreadsheets

7. Cell Specifics Cell Range:
A Range is a group/block of cells.
Example: A6:E16 (Range of cells in a spreadsheet).
Cell Address/Cell Reference: a specific location
It is the Column letter and Row number.
Example: Cell A4 or Cell B8
Active Cell:
The cell that is selected with a dark boarder.
It is the cell that is ready to receive data.

8. 3 Components of a Spreadsheet
Cell Data
Formulas/Functions
Operations

9. Cell Data
Cell Data -- is classified according to its intended purpose.
4 Types of cell data
Labels
Values
Formulas
Functions
Labels-Alphabetical text/alphabets
Values-Numerical data/numbers
Formulas-Statement that performs a calculation
Functions
A mathematical operation built into a spreadsheet program to perform a shortcut for common calculations

10. LABELS
Labels —Alphabetical text or numbers that will not be used in calculations.
Labels are Left Aligned
Examples: John Jones (text)
Dates, such as 1/03/2009 (considered as text)
Social Security #
Phone #
ZIP Code (a number, but will not be calculated)
Using an apostrophe ‘
Type an apostrophe (‘) before a number to make that entry recognized as a label (the ‘ does not show when you press enter). Example: ‘27613
(Put ‘ so the ZIP Code is recognized as a label or text, not a value, by the computer)

11. Vaules Values — Numerical Data to be used in calculations.
Example: 150
Values are Right Aligned