1. Housing Inventory Chart (HIC) Point-In-Time (PIT) Service Point (WISP) Carrie Poser – Balance of State COC Coordinator Revised: January 2016

2.  The Housing Inventory Chart (HIC) is a complete list (or inventory) of beds and units dedicated to serving people experiencing homelessness in a community.  There are specific sections of the chart for each of the following project types:  Emergency Shelter Programs (ES) – including Motel Voucher Programs  Transitional Housing (TH)  Safe Havens (SH)  Permanent Housing (PH)  Permanent Supportive Housing (PSH)  Rapid Re-Housing (RRH)  Other PH (OPH) – including PH: Housing with Services and PH: Housing Only  The chart is required for the HUD Continuum of Care Competitive Application for and the Emergency Solutions Grant (ESG) administered by the WI Division of Energy, Housing, & Community Resources (DEHCR).

3.  Funding and involvement with HMIS are not considered when determining whether to include a project on the HIC.  Projects are included on the HIC when there are dedicated beds and units in which:  The primary intent of the project is to serve people experiencing homelessness;  The project verifies homeless status as part of its eligibility determination; and  The actual project clients are predominately homeless (or, for permanent housing, were homeless at entry).  Examples include:  Emergency Shelters (ES) – including extreme weather shelters  Motel Voucher Programs  Transitional Housing Programs for the Homeless (TH)  Permanent Housing Programs for Formerly Homeless Persons (PSH)  Residential Domestic Violence Programs  Seasonal shelters for the homeless  Safe Haven programs (SH)  Rapid Re-housing programs (RRH)

4.  Permanent Housing inventory is divided into three groups: RRH, PSH, and OPH.  To be a RRH bed and unit, the project must provide short-term or medium- term assistance (up to 24 months), the lease must be between landlord and client, and client must be able to select the unit they lease, and the provider cannot restrict the length of the lease.  To be a PSH, the project must provide long-term housing to people experiencing homelessness with disabilities and supportive services that are designed to meet the needs of the client(s) are available.  To be a OPH, the provider must provide long-term housing that is not otherwise considered permanent supportive housing or rapid re-housing.  HUD’s HMIS Data Standards list 2 project types:  PH: Housing with Services – provide long-term housing and supportive services for people experiencing homelessness, but do not limit eligibility to those with disabilities.  PH: Housing Only – provide long-term housing for people experiencing homelessness but do not make supportive services available as part of the project.

5.  Tenant Based Rental Assistance (TBRA)  Group Homes  Youth shelters or projects for Wards of the State or other Court Ordered Wards  Institutional Settings (unless they have specific beds dedicated for homeless)  Substance Abuse Treatment Facility or Detox Center (unless they have specific beds funded for homeless)  Medical facilities such as hospitals, psychiatric facilities, or nursing homes  Juvenile detention centers or any other type of jail or prison  Project-based public housing, unless the housing has been exclusively dedicated to serving homeless persons  HOPWA Rental Assistance programs  Non-Residential Programs  Prevention or Diversion programs  Programs that have already closed prior to the Point-in-Time count

6.  Who is providing the service?  Provider Name & Facility Name  Where is the place located?  Geocode  Who can stay there?  Subpopulation served  Is it funded by HUD McKinney-Vento dollars?  Is it funded by other Federal funds?  How much space is available?  Number of beds & units for individuals, families, and youth  Number of dedicated beds for chronic, veterans, and youth  Number of year round beds  Number of seasonal beds  Number of overflow & voucher beds

7.  Provider: Name of the organization providing shelter or housing persons experiencing homelessness. (Column A)  Facility Name: Unique name of the facility/project providing the service. (Column B)  Geocode: The six-digit HUD-assigned number corresponding to the jurisdiction in which the project is physically located. It must be updated annually. (Column E)  For the principal program service site, use the Geocode associated with the geographic location of the site.  Scattered-site housing should use the Geocode where the majority of beds are located.  An updated list (FY2015) of Geocodes can be found at:  https://www.hudexchange.info/resource/4442/fy-2015-geo-codes-and-preliminary-pro-rata- need-amounts/ https://www.hudexchange.info/resource/4442/fy-2015-geo-codes-and-preliminary-pro-rata- need-amounts/

8.  Inventory Type: Indicates whether the project is: (Column F)  Current (C) – beds and units available for occupancy on or before 1/31 of the year PRIOR to the count  For the 2016 HIC: beds & units available for occupancy on or before 1/31/15.  New (N) – beds and units that became available for occupancy between 2/1 of the PREVIOUS year and 1/31 of the year of the count.  For the 2016 HIC: beds and units available for occupancy between 2/1/15 – 1/31/16.  Inventory designated as “New (N)” should represent an increase in capacity for the project from the previous year.  Under Development (U) – beds and units that were fully funded but not available for occupancy as of 1/31 of the year of the count.  For the 2016 HIC: beds and units that were fully funded by not available for occupancy as of 1/31/16.  For inventory identified as under development, the COC must also identify whether the bed and unit inventory is expected to be available for occupancy 12 months from 1/31 of the previous year.  In the 2016 HIC, the COC must identify whether the bed and unit inventory is expected to be available for occupancy by 1/31/17.

9.  The Target Population A (Column G) indicates the type of population served by this project.  At least three-fourths (75%) of the clients served by the project must fit into the target group descriptor.  A single project cannot have more than one Target Population A.  Target Population A – Abbreviations and the Household Description:  SF = Single Female 18 years and over  SM = Single Male 18 years and over  SMF = Single Male & Female 18 years and over  HC = Households with children  CO = Couples only, no children  SFHC = Single Females 18 years and over and Households with Children  SMHC = Single Males 18 years and over and Households with Children  SMF+HC = Single Males and Females 18 years and over and Households with Children  YF = Youth Females under 25 years old  YM = Youth Males under 25 years old  YMF = Youth Males and Females under 25 years old

10.  The Target Population B (Column H) indicates a subpopulation served by the project, if applicable.  At least three-fourths (75%) of the clients served by the project must fit into the target group descriptor.  A single project cannot have more than one Target Population A or B.  Target Population B – only relevant if the project serves a special population:  DV = Victims of Domestic Violence only  VET = Veterans only  HIV = HIV/AIDS population only  NA = Not applicable

11.  HUD McKinney-Vento Funded? Identify whether the project receives HUD McKinney-Vento dollars (yes/no) (Column I)  ONLY answer “yes” if the project receives the funding from:  Continuum of Care (COC) funds  Projects can include: Permanent Supportive Housing (PSH), Transitional Housing (TH), Shelter Plus Care (S+C), Safe Havens (SH), and rapid re-housing (RRH).  Emergency Solution Grant (ESG) funds  Projects can include: emergency shelter (ES), motel vouchers, and rapid re-housing programs (RRH).

12.  Other Federal Funding Sources – Identify each federal funding source (other than COC and/or ESG) received by a project (Column J)  If there are multiple other federal funding sources, select all that apply for each project.  If there are no other federal funding sources, select NONE.  If you pick “OTHER” – please write the federal funding source acronym.  These funding sources include:  HUD-VA Supportive Housing (HUD-VASH)  Supportive Services for Veteran Families Program (SSVF)  VA Grant and Per Diem Program (GPD)  VA Health Care for Homeless Veterans (HCHV)  VA Domiciliary Care for Homeless Veterans (VADOM)  VA Compensated Work Therapy-Transitional Residence (CWT/TR)  HHS RHY Basic Center Programs (BCP)  HHS RHY Transitional Living Program (TLP)  HHS RHY Maternity Group Homes for Pregnant and Parenting Youth (MGH)  HUD Housing Opportunities for Persons with AIDS (HOPWA) programs  HUD Public and Indian Housing (PIH) programs (non-VASH), including public housing and housing choice voucher inventory that is dedicated to homeless persons  Other

13. ColumnCovered A – ProviderYes B – FacilityYes C – WISP ID#Not Yet D – WISP provider nameNot Yet E – GeocodeYes F – Inventory TypeYes G – Target Pop AYes H – Target Pop BYes I – HUD McKinney VentoYes J – Other Federal FundingYes Now, we will cover Beds & Units

14.  The most important part of the Housing Inventory Chart is the list of available beds in each project.  This can also be the most confusing part of the chart.  This section of the chart does not include any seasonal programs, overflow, or voucher-based beds.  This is only for year-round beds.  There are 4 main parts:  Family Beds (Column K)  Family Units (Column L)  Individual Beds (Column M)  Unaccompanied Children Only Beds (Column N)

15.  Projects that serve families (at least 1 adult and 1 child) can be difficult to count.  Projects that serve families must differentiate between beds and units.  Family Units (for households with at least 1 adult and 1 child) - Column L  Each family is counted as 1 unit. So a project that can take up to 10 different families will have 10 units.  Some projects have separate rooms for each family. In this case, each room will equal 1 unit.  Some projects put two families in each room. In this case, each room equals 2 units.  Some projects can take as many families as will fit. In this case, the average number of families served on a given night should serve as the number of family units.

16.  The number of family beds in each unit may either be the physical number of beds or it may be based on the average family size of a particular project. (Column K)  The number of family beds available will directly affect the utilization rate (Column AJ) of a particular project.  A program that serves 5 families with an average family size of 3 would put down 15 in the column for Family Beds. (Column K)  Projects that have a fixed number of family beds for a changing number of families should put the actual number of beds and estimate the number of units.  For example: a program that has 20 beds and will take as many families as will fit in those 20 beds would put down 20 in the column for Family Beds. (Column K)  Projects that use the same beds for families and individuals will need to determine the average number of each type of household to determine how to fill out the chart.

17.  Projects that only households without children include unaccompanied adults and multiple adults (couples without children).  Count the number of beds that are available year-round and write down that number in the column for individual beds. (Column M)  Seasonal beds, overflow beds, and voucher beds are not included in the year-round bed count.  Projects that serve both family and single households are encouraged to designate individual beds (Column M) and family beds (Column K) in order to simplify the counting process.  Projects that intermingle family and single beds depending on the demand should:  Use the average number of individuals as their count of individual beds (Column M) and  Use the average number of families and family size to determine the number of family beds (Column M) and family units. (Column L)

18.  Unaccompanied Children Only beds are handled the same as single beds. However, they are recorded in their own column.  Beds and units include one-child households, multi-child households, and other configurations composed of only children under the age of 18. (Column N)  Count the number of beds that are available year-round and write down that number in the column.

19.  The Total Year Round Beds (Column O) for any project is:  The number of family beds (Column K) plus (+)  The number of individual beds (Column M) plus (+)  The number of unaccompanied children only beds (Column N).  The Total Year Round Beds (Column O) is one of the numbers used to determine a project’s utilization rate. (Column AJ)

20.  Bed Type –describes the type of beds offered by emergency shelter projects according to the following:  Facility-based: Beds (including cots or mats) located in a residential homeless assistance facility dedicated for use by persons who are homeless  Voucher: Beds located in a hotel or motel and made available by the homeless assistance project through vouchers or other forms of payment  Other: Beds located in a church or other facility not dedicated for use by persons who are homeless  TH Unit Type – describes the types of beds and units offered by transitional housing projects according to the following:  Single Site: Beds and units that are located on a single site (e.g. congregate or project- based)  Multiple Sites: Beds and units that are located in multiple sites (e.g. scattered-site or clustered)

21.  There are three types of dedicated beds on the Housing Inventory Chart (HIC).  Chronically Homeless – Permanent Supportive Housing only (Column V)  Homeless Veteran (Column W)  Homeless Youth (Column X)  Each project must identify the number of beds dedicated to each subpopulation.  This number can be equal or less than the Total Year Round Beds. (Column O)

22.  In the Permanent Supportive Housing (PSH) section, projects must identify the number of beds dedicated to chronic homeless individuals and persons in families.  A dedicated bed is a bed that must be filled by a chronically homeless person who qualifies for the project unless there are no chronically homeless persons located within the geographic area who qualify.  The number of beds are recorded in Dedicated Chronic Homeless Beds column. (Column V)  The number of beds for chronically homeless persons is a subset of the Total Year Round Beds (Column O).  Therefore, Column V can be equal to or less than Column O.

23.  Chronically Homeless Individual  An adult individual (18+) with a disability who has been homeless on four separate occasions in three years (totaling 12 months or more), or who has been continuously homeless for one year or more.  Chronically Homeless Family  A family with at least one adult individual (18+) with a disability who has been homeless on four separate occasions in three years (totaling 12 months or more), or who has been continuously homeless for one year or more.  Homeless  Sleeping in a place not meant for human habitation (e.g. living on the streets) and/or in an emergency shelter or safe haven during that time.  Disability  A condition that is expected to be long-continuing or indefinite; substantially impedes the individual’s ability to live independently; could be improved; and is a physical, mental, or emotional impairment (including impairment caused by alcohol or drug abuse, post traumatic stress disorder, or brain injury), or developmental disability, or HIV/AIDS.

24.  All projects must identify the number of beds dedicated to house homeless veterans and their families.  A dedicated bed is a bed that must be filled by a homeless veterans and their families who qualifies for the project unless there are no homeless veterans and their families located within the geographic area who qualify.  The number of beds are recorded in Dedicated Homeless Veteran Beds column. (Column W)  The number of beds for homeless veterans and their families is a subset of the Total Year Round Beds (Column O).  Therefore, Column W can be equal to or less than Column O.

25.  All projects must identify the number of beds dedicated to house homeless youth (including parenting youth and unaccompanied youth).  A dedicated bed is a bed that must be filled by a homeless youth who qualifies for the project unless there are no homeless youth located within the geographic area who qualify.  The number of beds are recorded in Dedicated Homeless Youth Beds column. (Column X)  The number of beds for homeless youth is a subset of the Total Year Round Beds (Column O).  Therefore, Column X can be equal to or less than Column O.  In Youth Age Breakdown (Column Y), all projects must also identify if the beds are dedicated to serve:  Only children under 18,  Only young adults ages 18-24, or  Persons up to 24 (including children under 18 and young adults 18-24).  Note: if a project is intended to serve anyone up to 24, even if it has a earlier cutoff age (i.e. up to 21) that project should indicate that it serves only young adults 18-24 or persons up to 24, depending on the lower age limit of person the beds are dedicated to serve.

26.  Seasonal beds are emergency shelter beds that are only available for part of the year (i.e. winter-project or summer-project). These beds have a set start and end date during a period of higher demand.  The Seasonal Bed section of the Housing Inventory Chart has four columns:  Total Seasonal Beds – including individual, family, and child-only beds (Column Z)  Number of Seasonal Beds in HMIS (Column AA)  Availability Start Date (Column AB)  Availability End Date (Column AC)  The start and end dates are used to calculate the percentage of the year that each bed is available.  This date is then used in the Annual Homeless Assessment Report (AHAR) to calculate “Equivalent Year Round Beds.”  For example: 10 seasonal beds that are available for half of the year with equal five equivalent year round beds in the AHAR report.

27.  Overflow beds are beds available only during special situations (ad hoc or temporary basis during the year in response to demand that exceeds planned bed capacity). (Column AD)  These beds may be available year-round or seasonally.  These beds can be cots, mats, and couches that are used when all of the program’s regular beds are full.  Seasonal beds which are always available during specific parts of the year are not counted as overflow beds.  Voucher beds should be counted as Overflow beds as well. (Column AD)  These beds may include motel vouchers for homeless persons or an emergency shelter voucher used for hotels, motels, or campground space.

28.  On any given night, a RRH project will have current participants who are still homeless (i.e. staying in emergency shelter) and seeking permanent housing as well as participants located and residing in permanent housing.  New 2016: a bed/unit occupied by RRH participant on the night of the count must be reported, regardless of whether rental assistance was provided.  For the HIC, RRH project beds and units are equivalent to the number of permanent housing beds and units occupied by RRH participants who are:  Actively enrolled in the project on the night of the inventory count (including those who are only receiving supportive services in the RRH project); and  No longer homeless are in permanent housing on the night of the inventory count.

29. ColumnCovered A – ProviderYes B – FacilityYes C – WISP ID#Not Yet D – WISP provider nameNot Yet E – GeocodeYes F – Inventory TypeYes G – Target Pop AYes H – Target Pop BYes I – HUD McKinney VentoYes J – Other Federal FundingYes K – Family BedsYes L – Family UnitsYes M – Individual BedsYes Now, we will look at how Service Point plays a role on the chart. ColumnCovered N – Unacc. Youth BedsYes O – Total Year Round BedsYes P – Family beds in HMISNot Yet Q – Ind. Beds in HMISNot Yet R – Youth beds in HMISNot Yet S - % family beds in HMISNot Yet T - % ind. beds in HMISNot Yet U - % youth beds in HMISNot Yet V- Bed & TH type, CH bedsYes W – Vet bedsYes X – Youth bedsYes Y – Youth age breakdownYes Z – Total seasonal bedsYes ColumnCovered AA - # seasonal in HMISNot Yet AB – Available startYes AC – Available endYes AD – Overflow/voucherYes AE – O/V in HMISNot Yet

30.  The Housing Inventory Chart lists important Service Point related information, including:  WISP Provider ID # (Column C)  Provider Name in WISP (Column D)  Number of year round family beds in HMIS (Column P)  Number of year round individual beds in HMIS (Column Q)  Number of year round unaccompanied children only beds in HMIS (Column R)  Percentage of year round family beds in HMIS (Column S)  Percentage of year round individual beds in HMIS (Column T)  Percentage of year round unaccompanied children only beds in HMIS (Column U)  Number of seasonal beds in HMIS (Column AA)  Number of overflow/voucher beds in HMIS (Column AE)

31.  WISP Provider ID #: This is the number used in Service Point to identify the exact provider. Each provider on your “tree” has a different number. (Column C)  Provider Name in WISP: This is the exact name associated with the WISP Provider ID # mentioned above. This name should match exactly to what is in WISP. (Column D)

32.  Number of year round family beds in HMIS: For projects that use Service Point, you must identify the number of family beds listed in Column K that are reported in Service Point. (Column P)  Number of year round individual beds in HMIS: For projects that use Service Point, you must identify the number of individual beds listed in Column M that are reported in Service Point. (Column Q)  Number of unaccompanied children only beds in HMIS: For projects that use Service Point, you must identify the number of unaccompanied children only beds listed in Column N that are reported in Service Point. (Column R)  Number of seasonal beds in HMIS: For projects that use Service Point, you must identify the number of seasonal beds listed in Column Z that are reported in WISP. (Column AA)

33.  Number of overflow/voucher beds in HMIS: For projects that use Service Point, you must identify the number of overflow and/or voucher beds listed in Column AD that are reported in Service Point. (Column AE)  Percentage of year round family beds in HMIS: This column divides the number of year round family beds covered in Service Point (Column P) by the total number of family beds listed for the provider (Column K).  The calculation provides the percentage of family beds available to this provider in Service Point. (Column S)  Percentage of year round individual beds in HMIS: This column divides the number of year round individual beds covered in Service Point (Column Q) by the total number of individual beds listed for the provider (Column M).  The calculation provides the percentage of individual beds available to this provider in Service Point. (Column T)  Percentage of unaccompanied children only beds in HMIS: This column divides the number of year round unaccompanied children only beds covered in WISP (Column R) by the total number of unaccompanied children only beds listed for the provider (Column N).  The calculation provides the percentage of unaccompanied children only beds available to this provider in Service Point. (Column U)

34.  It is each provider’s responsibility to ensure that beds and units for each project match what is listed in the Housing Inventory Chart (HIC) and what is record in Service Point (WISP).  This means if you have a change in the project – number of beds or units or type – these changes must be made each month on the Housing Inventory Chart. Each Continuum of Care (COC) has a spot designated for updates/changes.  This will alert the HMIS Staff that changes have been made and can record those changes in the provider tree in Service Point.

35.  The Housing Inventory Chart is closely related to the Point-in-Time (PIT) count.  The Housing Inventory Chart provides a snapshot of what homeless providers have available for beds in a particular area.  The Point-in-Time (PIT) provides a snapshot of the number of people experiencing homelessness in that same area and how or if they were served.

36.  Total number of people served during the PIT count – Column AF  Formula in the Housing Inventory Chart set to add Column AG + AH + AI.  Total number of unaccompanied children served during the PIT count – Column AG  This number includes child only (under age 18) households (singles and in multi-child households).  Total number of singles served during the PIT count – Column AH  This number includes individuals and people in households without children.  Total number of people in families served during the PIT count – Column AI  This number includes people in households with at least one adult and one child.

37.  For providers that report in Service Point, these numbers must match what is pulled from ART reports.  For providers that do not report in Service Point, these numbers must match the totals from the Non-WISP PIT Form (including subpopulation demographics).  Double check your numbers listed in the Emergency Shelter section (number of people in households with and without children).  Double check your numbers listed in the Transitional Housing section (number of people in households with and without children).

38.  The Utilization Rate (Column AJ) is an formula in the chart that will automatically calculate based on project type.  In the Emergency Shelter section, the rate (%) is calculated by:  Dividing the total number of people served on the PIT (Column AF) by the total number of beds available in the area.  The total number of beds available in the area is calculated by adding the number of Overflow and Voucher Beds (Column AD) + Total Seasonal Beds (Column Z) + Total Year Round Beds (Column O).  In the transitional housing, safe haven, permanent supportive housing, and rapid re-housing sections, the rate (%) is calculated by:  Dividing the total number of people served during the Point-in-Time count (Column AF) by the total year round beds (Column O).

39.  HUD has determined that an acceptable utilization rate (Column AJ) for a project is between 65% - 105%.  Less than 65% happens for one of three reasons:  The project is not in high demand.  The project is not accurately counting all people being served.  The project overstates the number of beds that are available.  More than 105% happens for one of two reasons:  The project does not check people out of Service Point properly so it looks like there are more people in the project than are really there on any given night.  The project understates the total number of beds that are available.

40.  All providers using Service Point:  All columns in the HIC must be completed. (Column A – AE)  All non-Service Point providers:  Columns A & B, E – O, V – Z, AB – AD must be complete.  There should be nothing or zero written in Columns C & D, P – U, AA & AE.

41.  The Non-WISP PIT form is created for providers that do not use Service Point.  The form collects demographic and subpopulation information for each of the required household types:  households with children,  households without children, and  Households with only children.  In addition, there are two different sub-sets of information: veterans and youth (parenting youth and unaccompanied youth).

42.  Each Continuum of Care (COC) has 4 tabs they need to complete:  Information only  HH with kids  HH without kids  HH only kids  Each tab has specific sections:  HH with kids has 2 sub-sections: veterans and parenting youth (18-24).  HH w/out kids has 2 sub-sections: veterans and young adults (18-24).  HH only kids has just one section: all youth (under 18).  Each section has specific components that have to be completed for each provider type (ES, TH, Unsheltered):  Total Number of HH, Total Number of People, and Number of People in certain age breakdowns (under 18, 18-24, and over 24).  Gender (adults and children)  Ethnicity (adults and children)  Race (adults and children)  Homeless Subpopulations (adults only)

43.  Chronic Homeless Definition  HUD released the final rule defining Chronic Homelessness (December 2015): https://www.hudexchange.info/resources/documents/Defining-Chronically-Homeless-Final- Rule.pdf https://www.hudexchange.info/resources/documents/Defining-Chronically-Homeless-Final- Rule.pdf  Youth:  COCs are required to collect and report on chronically homeless status for heads of household that are under 18 – including both unaccompanied youth and parenting youth under age 18.  Gender:  HUD collapsed the transgender categories back into one single reporting option – “Transgender.”

44.  Conduct the unsheltered overnight Point-in-Time street or known-location count.  Collect your numbers and data from:  Non-WISP providers for Emergency Shelter, Transitional Housing, and Safe Haven.  The street/known location count and service based (post-count) numbers from Service Point (WISP) and Non-WISP Providers, and  ART reports run for Service Point (WISP) providers.  Review the Housing Inventory Chart (HIC) line-by-line.  Make adjustments/changes to providers and beds in Red font.  If a provider should no longer be listed on the chart, do not delete, just strikeout the row.  Take the numbers and data from the Point-in-Time (PIT) count and put them in the corresponding provider rows in Columns AG, AH, and AI.  The only data from the Point-in-Time (PIT) count that does not go on the chart is the:  Unsheltered, service based count, & possible observation only count  Homeless subpopulation

45.  Non-WISP Providers  Take the Non-WISP Provider data and compare it to the totals on the chart.  If you add up the Non-WISP Provider numbers in Column AF, does it match what you entered into the Non-WISP Point-in-Time (PIT) form?  Check the Sheltered section and the Transitional section.  Do the numbers make sense based on the number and type of beds this provider has?  Service Point (WISP) Providers  Run the ART report for Service Point providers before the Point-in-Time (PIT) count so they can see what Service Point says about who is in their projects.  Run the ART report again after the Point-in-Time (PIT).  Do the numbers make sense based on the number and type of beds this provider has?

46.  Every month (other than January and July):  All Emergency Shelters, Transitional Housing, Safe Haven, Permanent Supportive Housing, and Rapid Re-housing programs are required to complete the Housing Inventory Chart (HIC).  Providers that use Service Point must use the ART reports to get their numbers.  Providers that do not use Service Point must record the total number of clients (singles, families, and children only).  In January and July:  All Emergency Shelters, Transitional Housing, Safe Haven, Permanent Supportive Housing, and Rapid Re-housing programs are required to complete the Housing Inventory Chart (HIC).  Add the overnight street or known location count and record unsheltered numbers to the Non-WISP PIT Form  Providers that use Service Point must use the ART reports to get their numbers.  Providers that do not use Service Point must record the total numbers, demographics, and subpopulation information on the Non-WISP PIT Form.

47.  The McKinney-Vento Homeless Assistance Act authorized HUD to require CoCs to conduct PIT counts.  Section 427(b)(3) states: “Homelessness Counts. – The Secretary shall not require that communities conduct an actual count of homeless people other than those described in paragraphs (1) through (4) of section 103(a) of this Act.”  This statutory language establishes HUD’s authority to require PIT counts but limits the count to persons who are defined as living on the streets or in shelters (which is what section 103(a) paragraphs 1 through 4 define).  In the Continuum of Care Interim Rule definition section, HUD defines the PIT count as:  The “count of sheltered and unsheltered homeless persons carried out on one night in the last 10 calendar days of January or at such other time as required by HUD” (24 CFR 578.3).  In the Continuum of Care Interim Rule, HUD outlined CoC planning requirements in 24 CFR 578.7(c)(2):  “(2) Planning for and conducting, at least biennially, a point-in-time count of homeless persons within the geographic area that meets the following requirements:  i. Homeless persons who are living in a place not designed or ordinarily used as a regular sleeping accommodation for humans must be counted as unsheltered homeless persons.  ii. Persons living in emergency shelters and transitional housing projects must be counted as sheltered homeless persons.  iii. Other requirements established by HUD by Notice.”

48.  Annual Homeless Assessment Report (AHAR)  AHAR compares the data in HMIS with the information reported in the HIC in order to calculate the HMIS participation rate and the true program utilization rate.  In order for data to be accepted by HUD, each type of program (ES, TH, and PH) must have 50% HMIS participation rate and 70% program utilization rate.  If the participation rate is too low, the data will be rejected. This results in a loss of points on the COC Collaborative Application.  Emergency Solutions Grant (ESG)  Failure to report accurate beds and monthly census counts and/or participating in the overnight Point- in-Time count will result in a loss or reduction of funding.  Continuum of Care (COC) Collaborative Application  In the 2015 Application, there were 200 points possible and 21% of those points were directly related to data submitted through the PIT and HIC process of gathering data and reporting in the Homeless Data Exchange (HDX).  9 points (4.5% of the application) were related to the Point-in-Time count, process, or results.  9 points (4.5% of the application) were related to System Performance measures using HIC and PIT data previously submitted in the HDX.  24 points (12% of the application) were related to Performance & Strategic Planning using HIC and PIT data previously submitted in the HDX.

49.  HUD: Preparing for Your 2016 HIC & PIT Count Webinar (December 2, 2015)  https://www.hudexchange.info/training-events/courses/preparing-for-your-2016- housing-inventory-count-hic--point-in-time-pit-count-webinar1/ https://www.hudexchange.info/training-events/courses/preparing-for-your-2016- housing-inventory-count-hic--point-in-time-pit-count-webinar1/  HUD Notice CPD-15-010: Notice for Housing Inventory Count (HIC) and Point-in- Time (PIT) Data Collection for Continuum of Care (COC) Program and the Emergency Solutions Grants (ESG) Program (November 2015)  https://www.hudexchange.info/resources/documents/Notice-CPD-15-010-2016-HIC-PIT- Data-Collection-Notice.pdf https://www.hudexchange.info/resources/documents/Notice-CPD-15-010-2016-HIC-PIT- Data-Collection-Notice.pdf