1. ISU Thesis Office 1137 Pearson Hall Judy Strand

2.  Before you graduate  Graduate Student Status Page  Timeline/Deadlines  Forms  Required and optional parts of your thesis  Common problems  Journal papers/copyrights/embargoes  ProQuest/UMI – How to submit  NSF Survey  Website links, resources

3.  Program of Study Committee (POSC): approved the term PRIOR to graduation, or pre-lim. Program of Study Committee (POSC):  Incompletes removed from your record  Over-age classes (over 7 years) approved  Pre-lim taken 6 months prior to final exam.  POSC classes are accurate

5.  http://www.grad-college.iastate.edu/calendar/ http://www.grad-college.iastate.edu/calendar/  Application for Graduation – ◦ Sept 11 – Fall; Jan 29- Spring; June 3 – Summer  Request for Final Oral Exam– ◦ For students with a required final oral exam ◦ Due 3 weeks prior to exam date or by Nov 4– Fall; Mar 25 - Spring; June 24 – Summer ‣Final Oral Exam –  Nov. 25 – Fall; April 15 – Spring; July 15- Summer  Create ProQuest account for submitting thesis. Be sure to enter thesis/dissertation title. This will be used for the Commencement Brochure. Absolute deadlines

6.  Graduate Student Approval Form – ◦ Dec 1 – Fall; April 19 – Spring; July 19 - Summer  Upload final thesis to ProQuest/UMI – ◦ Dec 3 – Fall; April 21 – Spring; July 21 Summer  Commencement ◦ Dec. 19 – Fall; May 5 – Spring; Summer- apply Spring/Fall ◦ http://www.graduation.iastate.edu/ http://www.graduation.iastate.edu/  Deadlines ◦ http://www.grad-college.iastate.edu/calendar/ http://www.grad-college.iastate.edu/calendar/ Absolute deadlines

8.  Available on AccessPlus http://www.grad- college.iastate.edu/common/forms/Grad_App.php http://www.grad- college.iastate.edu/common/forms/Grad_App.php  Deadline – 3 rd week of term  Puts your name on the graduation list  Can be cancelled later. $75 graduation fee will be put on your account after the cancellation deadline.  $20 nonrefundable late fee – 4 th & 5 th week  $145 thesis/dissertation fee assessed at time of application. One-time only fee.

9. Student receives with approved copy of Request for Final Oral exam. Also available online.  http://www.grad- college.iastate.edu/common/ forms/student_forms.php http://www.grad- college.iastate.edu/common/ forms/student_forms.php  Major Prof and DOGE need to sign  Need before deadline  Final form to submit before graduation  Thesis is not reviewed until this form is submitted.

10.  Thesis Checklist Graduate College website ◦ http://www.grad-college.iastate.edu/current/thesis/ http://www.grad-college.iastate.edu/current/thesis/ ◦ Organizing Your Thesis/Dissertation Organizing Your Thesis/Dissertation  Editing Services ◦ Thesis Editors / Typists List (local) Thesis Editors / Typists List (local)  Resources Resources ◦ Microsoft Word thesis information ◦ Solution Center, 294-4000  Software related questions

11.  Title Page  Table of Contents  Text  References, Works Cited, or Bibliography

12.  Dedication  List of Figures  List of Tables  List of Symbols or Nomenclature  Acknowledgments  Preface  Abstract  Appendix  Acknowledgement (if not in preliminary pages)  Biographical Sketch

13.  Formatting ◦ Title page Title page ◦ Table of Contents Table of Contents List of Table and List of Figures -page numbers are right aligned ◦ Tables and Figures Resource Tables and Figures Resource ◦ Page numbering Page numbering ◦ Capitalization of headings Capitalization of headings ◦ Excess white space – more than 1/3 or 1/ 4 is too much white space.  Not being consistent

17. Page number each page Bound on left side Notice difference between chapter titles and subheadings

18.  Tables and figure captions may have different font or font size  Tables captions are at the top of the tables; figure captions are at the bottom of the figure. Be consistent throughout your paper.  Tables and figures have same margins as text  Landscape pages have page number in same place as other pages.  Thesis template Thesis template

19.  Notice location of page number

20. Portrait view

21. Page

23.  Title  Each journal paper is a chapter in the thesis/dissertation.  Publishing status  Modified from a paper accepted by (or "published in") The Journal of XYZ"  Multiple authors and their role  Abstract or Introduction  Journal Paper Format Journal Paper Format

25.  Title and abstract released, text withheld ◦ Submit through ProQuest/UMI ◦ Publishing options: choose 6 months or other ◦ Hold is controlled through ProQuest/UMI  Title, abstract, and text withheld ◦ Complete the Thesis Hold form from the Graduate CollegeThesis Hold form ◦ Submit thesis through ProQuest ◦ Thesis will not be fully delivered to ProQuest until you release the hold  Student/major professor responsible for controlling hold end dates.

26. Workshops  Personalizing NCBI  Altmetrics - New Metrics for Your Research Impact!  Stand out from the crowd: get read, cited and hired!  Getting Started with EndNote Web!  Finding Funding: Using Campus Resources!  Getting Started with Mendeley!  Watch for mailings, flyers, and e-Library news! Contact Jody Kalvik with registration questions.Jody Kalvik http://instr.iastate.libguides.com/c.php?g=149064

27.  Library - http://www.lib.iastate.edu/ Library http://www.lib.iastate.edu/  Library Guides Library Guides Important things for Graduate students to know when writing a thesis or dissertation.  Welcome Welcome  Using Images/Figures Using Images/Figures  Copyright and My Work Copyright and My Work  Research Resources Research Resources The Library & Your Thesis  Iowa State University Library is a resource for you at every stage of your thesis or dissertation—from research to access after completion.  This guide provides you with a variety of tools from the library. Use the tabs labeled: Using Images/Figures, Copyright and My Work, and Research Resources to navigate to related resources. Scholarly Communications Librarians ◦ Megan O'Donnell mno@iastate.edu Emma Molls emolls@iastate.edu mno@iastate.edu emolls@iastate.edu Website / Blog Page

28.  http://cce.grad-college.iastate.edu/ http://cce.grad-college.iastate.edu/

29. http://www.compliance. iastate.edu/

30.  Known as ProQuest or ProQuest/UMI  Accessible through Parks Library: Library Catalog/Indexes & Abstracts/”Dissertations & Theses” http://www.lib.iastate.edu/info/6000 http://www.lib.iastate.edu/info/6000  Free hosting of microform and digital copies through graduate schools and libraries

31. http://www.grad-college.iastate.edu/current/thesis/

32.  Create your account with ProQuest/UMI ◦ Create your account with ProQuest at the time of your final defense, putting in your basic information and the name of your thesis/dissertation. You don’t need to submit, just save a draft.  http://dissertations.umi.com/iastate/ http://dissertations.umi.com/iastate/ ◦ You can make changes or revisions to your information up to the time your paper is accepted ◦ Once your thesis/dissertation is accepted, it is a “done deal.”  No fee for electronic submission – traditional publishing option ◦ Copyright fee = $55

33. http://www.etdadmin.com/cgi-bin/school?siteId=23

34.  Traditional Publishing - only choice = no charge  Do I want my paper available right away? ◦ Yes ◦ No – Text held through ProQuest for specified time  Available in Institutional Repository? ◦ Use same time frame as above question.  Request ProQuest to file copyright? ◦ No = no charge Yes = $55 charge  Order copies? ◦ No = no charge Yes = $56 charge ◦ Copies are not received until 6-8 weeks following graduation

35.  Copyright privileges vest immediately upon creating your work.  You own your own copyright when you send your paper to ProQuest/UMI.  Registering copyright recommended ◦ filing a patent ◦ writing a book ◦ publishing articles ◦ major professor recommends it

36.  How to avoid infringing on someone else’s copyright  How to protect your own copyright  Copyright and your thesis/dissertation http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf Copyright and your thesis/dissertation http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf  Fair Use Checklist http://copyright.columbia.edu/copyright/fair-use/fair-use-checklist/ Fair Use Checklist http://copyright.columbia.edu/copyright/fair-use/fair-use-checklist/  ProQuest/UMI ETD submission website http://dissertations.umi.com/iastate/ ProQuest/UMI ETD submission website http://dissertations.umi.com/iastate/  e-Library author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights e-Library author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights

37.  Office for Responsible Research ◦ http://www.compliance.iastate.edu/ http://www.compliance.iastate.edu/ ◦ Institutional Review Board (IRB)  Library – Institutional repository ◦ Open access ◦ http://lib.dr.iastate.eduhttp://lib.dr.iastate.edu  Bound copies ◦ Not required by Graduate College or Library ◦ Student or department – their choice ◦ Printing & Copy Services – Memorial Union or local shop  NSF Survey ◦ Ph.D. students only ◦ Online https://sed.norc.org/surveyhttps://sed.norc.org/survey

38.  Confidential longitudinal census of all Ph.D.s in the U.S. since 1958  https://sed.norc.org/survey https://sed.norc.org/survey  Complete online

39. CCommunicate early and often with your major professor KKnow your responsibilities and your timeline PPlan for extra time in case something goes wrong. CCheck, check and double check your dissertation.

40.  Thesis Checklist http://www.grad-college.iastate.edu/current/thesis/checklist/ Thesis Checklist http://www.grad-college.iastate.edu/current/thesis/checklist/  Proquest/UMI http://www.etdadmin.com/cgi-bin/school?siteId=23 Proquest/UMI http://www.etdadmin.com/cgi-bin/school?siteId=23  Online -- LaTeX and MS Word information http://www.grad-college.iastate.edu/current/thesis/latex/ Online -- LaTeX and MS Word http://www.grad-college.iastate.edu/current/thesis/latex/  Center for Communication Excellence http://acp.grad-college.iastate.edu/?q=resources Center for Communication Excellence http://acp.grad-college.iastate.edu/?q=resources  E-Library – Author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights E-Library – Author’s rights and responsibilities http://instr.iastate.libguides.com/TandDrights  Copyright and your dissertation/thesis http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf Copyright and your dissertation/thesis http://www.proquest.com/assets/literature/services/copyright_dissthesis_ownership.pdf  Institutional Review Board (IRB) ◦ http://www.compliance.iastate.edu/ http://www.compliance.iastate.edu/  NSF Survey- https://sed.norc.org/surveyhttps://sed.norc.org/survey

41.  http://www.grad- college.iastate.edu/current/thesis/ http://www.grad- college.iastate.edu/current/thesis/  Judy Strand, jstrand@iastate.edu, 294-5285, thesis/dissertation questionsjstrand@iastate.edu

42.  Questions?  Please take business cards.  Powerpoint is available online: http://www.grad- college.iastate.edu/current/thesis/seminars/ http://www.grad- college.iastate.edu/current/thesis/seminars/