1. Mobile Devices and the Office Presented by: Shannel Reed, Chapter President – IAAP New York City January 21, 2015

2. Learning Objectives  Discover how mobile device technologies are changing the way and even the time that we are working  Discuss how these technologies enable flexibility of schedules that increase morale and productivity  Look at what is coming in the future and how the new technologies could once again revolutionize the way we get things done 7

3. Changing the Way We Work Statistics  75 percent of employees worked more hours because of the increased flexibility in when and where they could work  55 percent of employees worked at least 10 or more hours each week  54 percent of employees felt their productivity was substantially improved Source: “Q3 Report 2011.” IPass: Mobile Workforce Report. IPass, 23 Aug. 2011. Web. 13 Jan. 2012.. 8

4. Addiction Statistics  When the company provides the devices, employees may feel more obligated to remain connected. This could be self- induced pressure unless your employer is requiring this of you.  You may feel a sort of pressure to stay connected in order to be more productive or produce more than your peers  Some people have admitted using their devices as an escape from what is going on around them  Misuse of technology actually reduces your productivity Source: “Too much screen time? Experts might say you’re facing technology addiction,” Caitlin Johnston, The Dallas Morning News 9

5. Main Mobile Devices SmartphonesTabletsLaptops (notebooks and netbooks) Software 10 Has you company provided you with mobile device(s)

6. Mobile Technology and the Office 13 SmartphonesTabletsLaptop/Software  Need to be available for calls  If you need to access e-mail  Occasionally access the Web  Use GPS  Occasionally review documents In addition to the smartphone capabilities  Don’t need to be available for calls  Do take a lot of notes  Don’t use a lot of company software and can access it other ways  Need to review information quickly in a portable way  If you have to use more than just the Internet and e-mail  If you have to edit and e-mail large files  If you have to do presentations  If you have programs that you can only access on your business network

7. Security Concerns  Be sure to use pass codes or screen locks  Use screen timeouts  Be sure you keep your operating system and applications updated  Install a “location finder” app on both tablets and smartphones that can easily be found in the market  If using public Wi-Fi or hotspots, be sure to stay secure by using VPN (virtual private network) or Internet browsers that provide downloads to secure browsing, such as Firefox ® (HTTPS everywhere) and Google Chrome ™ (redirect to HTTPS) 14

8. What’s the Next New Technology? Here are just a few things that are gaining popularity in the workplace:  Social business software (ie:Yammer)  Cloud computing (Office 365)  Multi-touch screens  Portable mobile hotspot devices  3-D printing  Apps for Administrative Professionals http://www.iaap-hq.org/publications/officepro/essential-software- administrative-professionals 15-16

9. Happy New Year 2015! Please enjoy this inspiring message from Oprah Winfrey What is your next move? What is your next move? To view: Right click on the title above and click “open hyperlink” 7

10. Mobile Devices and the Office Thank you!