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Extended Learning Quarterly Webinar Review of Program Updates and Monitoring Tool February 24, 2016 Office of Extended Learning Safe and Supportive Schools.

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Presentation on theme: "Extended Learning Quarterly Webinar Review of Program Updates and Monitoring Tool February 24, 2016 Office of Extended Learning Safe and Supportive Schools."— Presentation transcript:

1 Extended Learning Quarterly Webinar Review of Program Updates and Monitoring Tool February 24, 2016 Office of Extended Learning Safe and Supportive Schools 2/24/16

2  Welcome new colleague  Review key dates  Review current monitoring tool  Learn about Run Clubs – Kristina Giard-Bradford with the Department of Health to share Objectives 2

3  Mario Pennington joined the extended learning team on January 19 as the grants program manager.  He worked in the accounting division and has experience working with afterschool programs.  Mario is helping us with fiscal monitoring of grant funds.  And like Don he rides a motorcycle! Welcome! 3

4  May 13, 2016 end of year reports due  June 30, 2016 end of fiscal year, end date for project expenses  June 30, 2016 Final Expenditure Report (FER) for projects not having summer programs  August 15, 2016 Final Expenditure Report (FER) for projects having summer programs Key Dates 4

5  Middle Tennessee: May 2, 2016  Upper East Tennessee: May 11-12, 2016  Lower East Tennessee: May 18-19, 2016  West Tennessee: May 25-26, 2016 Kim Daubenspeck will send out an email with the locations, available dates, and times to sign up. Spring Regional Check-in Dates 5

6  Monitoring is process and partnership  Monitoring is not a “gotcha” activity  Monitoring plus technical assistance = a successful program Monitoring Tool 6

7  Balance of programming including daily homework help, remediation, and hands on activities  Engaged staff and students  Excellent partnerships and leveraging of funds to take care of the whole child  Emergency plans specific to extended learning time Monitoring Tool: exemplary practices 7

8  Common areas for improvement: –Documentation Required documents posted in public view Sign-in sheets and agendas from meetings available Surveys, agendas showing that stakeholders had meaningful input into the program Documentation of disciplinary actions  Emergency Response Plan (ERP) Procedures for handling emergencies during extended learning time Staff emergency contact information available Monitoring Tool: areas for improvement 8

9  Staff interaction with students Staff planning lessons and the students actively engaged Staff being mobile, moving around the program area  Fiscal management Grantee using grant funds for non-allowable expenses Funds drawn down in ePlan monthly Submitting reports in a timely manner Monitoring Tool: areas of improvement 9

10  June 2, 2016 Family Engagement seminar a partnership with Family Resource Centers, Title I, and Extended Learning –Embassy Suites, Murfreesboro  October 24 -26, 2016 Extended Learning Multistate Conference –Chattanooga Convention Center Professional Development Opportunities 10

11 Run Club Toolkit A new tool for you! Project Diabetes Grants Kristina Giard-Bradford, MAEd, Program Director with the Division of Family Health and Wellness, February 24, 2016

12 What is a run club? The Tennessee Department of Health is investing in Run Clubs as a way to introduce Tennesseans at a young age to the concept of physical activity as a fun part of a healthy family life. A run club is defined as a school-based program involving a running coach/mentor with organized practices. A run club is open to any school age student interested, regardless of athletic ability. Running clubs typically take place on school grounds before or after school, or are part of a before or after-school program. Each run club will be unique- and that’s ok!

13 Goals The Tennessee Department of Health wants children to make physical activity a daily habit that they will continue into adulthood. 60 minutes a dayA goal of a run club is to provide an opportunity for students to engage in physical activity, thus striving toward the recommended 60 minutes a day of moderate to vigorous physical activity. Activities may include walking, jogging or running around school grounds on a walking track, competition track, athletic field, a park, or another location.

14 Let’s dig in! Toolkit Table of Contents

15 Recruiting The beauty of YOUR situation…you have a captive audience! Hold a ‘Run Club Information Meeting’ and see how many kids are interested. Don’t do all the work yourself- get your community partners involved: Coordinated School Health, Health Department, local parks, city government, PE teachers, older students from track or cross-country teams, and parents! Keep background checks requirements in mind when having outside volunteers.

16 Logistics: Determine a route Do you have a track near your facility? Can you access it when you need to? Are other teams using it? Do you have another safe place to practice? Do you have transportation to a safe place? Do you have space to run indoors if needed? Use Map My Fitness as a free resource to measure distances: http://www.mapmyfitness.com/http://www.mapmyfitness.com/

17 Implementation Hold your first practice! Choose a club name: Feel free to name your club to make it unique to your school team or community. Medical ReleaseDistribute and collect the recommended forms: Sudden Cardiac Arrest, Concussion, Registration & Emergency Contact, Medical Release and Media Release. Have club members participate in the 12 minute timed run/walk pretest and subsequent post test at the end of the season. Determine if you need to recruit more adult leaders (depending on the number of participating kids and their varying level of physical fitness).

18 Tips for Success Some students will not be able to run the whole distance/time. Walking is always allowed and should never be seen as failing. Be sure students do not make negative comments to other club members that chose to walk or use adaptive devices. You may want to include this topic in your club rules. Remember to include students of varying levels of physical fitness and ability. The run club leaders or other invested school employees may want to consider individual invitations of encouragement to students that may not see themselves as a “runner”. Include health education tips during club practices.

19 Sample Schedule

20 Sample Schedule: Prepping for a 5K

21 Special Populations

22 Coach Manuals

23 Related Resources

24 Download the Toolkit To download the toolkit: https://www.tn.gov/health/section/FHW Scroll down to “Run Club Toolkit” on the left margin. You will be prompted to provide basic contact information. Toolkit available in PDF and Word.

25 Run Club Graphic Contest! Tennessee Department of Health is hosting a run club “Cover Art” competition. We want Run Clubs to come up with a personal design that best describes what run clubs in Tennessee are all about! Graphic must be completed and sent in by March 25, 2016 to be eligible for the competition voting. It must be original and describe a run club. Designs can be done by hand or computer. Scan and Email to: Mark.Jaber@TN.gov Mark.Jaber@TN.gov & Kristina.G.Bradford@TN.govKristina.G.Bradford@TN.gov Or Mail To: Kristina Giard-Bradford Andrew Johnson Building 8 th Floor 710 James Robertson Parkway Nashville, TN 37243

26 Project Diabetes Grant

27 Project Diabetes Funding

28 https://www.tn.gov/health/article/funding-opportunities

29 Project Diabetes Funding

30

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33 Thank you! Kristina Giard-Bradford, MAEd | Program Director Nutrition, Physical Activity and Obesity & School Health 1305 Grant Domain 2 Division of Family Health & Wellness Andrew Johnson Building, 8 th Floor 710 James Robertson Parkway, Nashville, TN 37243 p. 615-253-8729 kristina.g.bradford@tn.gov

34 Q&A Project Diabetes https://www.tn.gov/health/article/funding-opportunities Download the Run Club Toolkit: https://www.tn.gov/health/section/FHW

35  Kim Daubenspeck – newsletter and tech requests, Kimberly.Daubenspeck@tn.gov, 615-532-0469 Kimberly.Daubenspeck@tn.gov  Mario Pennington – fiscal monitoring and reimbursements, Mario.Pennington@tn.gov, 615-350-4490 Mario.Pennington@tn.gov  Don Sims – fiscal and program management, SWORPS, Don.Sims@tn.gov, 615-253-6037Don.Sims@tn.gov  Donna Tiesler – reimbursement requests, Donna.Tiesler@tn.gov,Donna.Tiesler@tn.gov 615-532-1665  Janell Wood – fiscal and program management, APR and everything else, Janell.Wood@tn.gov, 615-770-6810 Janell.Wood@tn.gov Contact Us 35

36 Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: 1-800-232-5454 Notifications can also be submitted electronically at: http://www.comptroller.tn.gov/hotline Fraud, Waste, & Abuse 36


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